GENERAL MAGISTRATE ASSISTANT - 22011094

Florida; Tampa (FL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Comprehensive health insurance

Life insurance

Job summary

State of Florida Courts seeks a General Magistrate Assistant to perform secretarial and administrative tasks in the Family Law Division. You will handle phone inquiries, coordinate post-judgment hearings, and maintain calendars and dockets.

The role requires two years of related experience, a high school diploma or GED with two years of college; familiarity with Word and strong English skills. The position is on-site and offers a comprehensive benefits package.

Qualifications

• Two years of related work experience.
• High school diploma or GED and two years of college or vocational education in paralegal, secretarial skills, computer operations, or related field.
• Knowledge of Word application and solid command of English grammar.

Responsibilities

• Answer and direct phone calls; communicate with attorneys and litigants about procedures.
• Coordinate and schedule post-judgment Family Law hearings.
• Maintain filing and calendaring systems for the General Magistrate.
• Prepare correspondence, memoranda, travel requests, etc.
• Upload orders to JAWS for signature.
• Compile monthly hearing data and Uniform Data Reporting.
• Maintain dockets, notes, recusals; order office supplies.

Skills

Word

Grammar & spelling

Clear communication

Public interaction

Confidentiality

Deadline management

Independent work

Prioritization

Education

High school diploma or GED

Two years of college or vocational education in related field

Job description

GENERAL MAGISTRATE ASSISTANT

This position performs a variety of secretarial and administrative functions, sometimes of a confidential nature, for a General Magistrate serving in the Family Law Division.

Responsibilities

• Answer and direct phone calls. Communicate with attorneys and pro se litigants regarding court procedures. Open, sort and distribute mail.
• Handle the coordination and scheduling of post-judgment Family Law hearings, excluding Title IV-D child support issues.
• Maintain filing and calendaring systems for the General Magistrate.
• Prepare correspondence, memoranda, travel requests, etc. for submission and approval.
• Upload recommended orders to JAWS for the Uniform Family Court Judge’s signature.
• Compile monthly hearing data, prepare and submit child support hearing officer monthly Uniform Data Reporting to the Administrative Office of the Courts.
• Maintain the dockets, notes and recusal list for the General Magistrate. Order office supplies.

Education and Training Guidelines

• EXPERIENCE:Two years of related work experience.
• EDUCATION: High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.
• SUBSTITUTION: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year for-year basis.
• Knowledge of and ability to use Word application.
• Knowledge of the rules of English grammar, spelling, and punctuation.
• Ability to communicate clearly and effectively.
• Ability to interact effectively with the general public.
• Ability to maintain confidentiality concerning sensitive information.
• Ability to work under pressure and meet deadlines.
• Ability to work independently.
• Ability to establish work priorities.
• Incumbent must be professional in all regards.

Benefits Package

• Paid vacation, sick leave and holidays, comprehensive health and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, tuition-free college courses, Florida Retirement System (FRS) eligibility, 457 Tax Deferred Retirement Plan.

NOTICE

Please note that future vacancies in this same classification may be filled as a result of this recruitment. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process, should be directed to [phone].

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location

TAMPA, FL, US, 33602 ALACHUA, FL, US, 32315

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.