GENERAL MAGISTRATE ASSISTANT - 22011094

Florida; Tallahassee (FL); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Paid vacation, sick leave, holidays

Health and life insurance with AD&D

Tuition-free college courses

FRS eligibility

457 Tax Deferred Retirement Plan

Job summary

State Courts System is seeking a General Magistrate Assistant in Tallahassee to perform secretarial and administrative duties for a General Magistrate in the Family Law Division.

The role includes handling calls, scheduling hearings, maintaining calendars, preparing documents, and managing orders in JAWS, with a focus on confidentiality and accuracy in a high-pressure environment.

Qualifications

• Two years of related work experience required.
• High school diploma or GED and two years of college or vocational training in paralegal, secretarial skills, computer operations, or related field.

Responsibilities

• Answer and direct phone calls; communicate with attorneys and pro se litigants about court procedures.
• Coordinate and schedule post-judgment Family Law hearings (excluding Title IV-D child support).
• Maintain filing and calendaring systems for the General Magistrate.
• Prepare correspondence, memoranda, travel requests, etc., for submission and approval.
• Upload recommended orders to JAWS for the Uniform Family Court Judge’s signature.
• Compile monthly hearing data and submit Uniform Data Reporting for child support hearings.
• Maintain dockets, notes and recusal list; order office supplies.

Skills

Word

Communication

Confidentiality

Prioritization

Work under pressure

Independence

Education

High school diploma or GED

Two years of college or vocational training in paralegal, secretarial skills, or computer operations

Job description

Requisition No: 884547

Agency: State Courts System

Working Title: GENERAL MAGISTRATE ASSISTANT - 22011094

Pay Plan: State Courts System

Position Number: 22011094

Salary: $42,660.96

Posting Closing Date: 09/30/2026

Job Description

This position performs a variety of secretarial and administrative functions, sometimes of a confidential nature, for a General Magistrate serving in the Family Law Division.

Essential Duties

• Answer and direct phone calls. Communicate with attorneys and pro se litigants regarding court procedures. Open, sort and distribute mail.
• Handle the coordination and scheduling of post-judgment Family Law hearings, excluding Title IV-D child support issues.
• Maintain filing and calendaring systems for the General Magistrate.
• Prepare correspondence, memoranda, travel requests, etc. for submission and approval.
• Upload recommended orders to JAWS for the Uniform Family Court Judge’s signature.
• Compile monthly hearing data, prepare and submit child support hearing officer monthly Uniform Data Reporting to the Administrative Office of the Courts.
• Maintain the dockets, notes and recusal list for the General Magistrate. Order office supplies.

Education and Training Guidelines

• EXPERIENCE:Two years of related work experience.
• EDUCATION: High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.
• SUBSTITUTION: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year for-year basis.

Competencies

• Knowledge of and ability to use Word application.
• Knowledge of the rules of English grammar, spelling, and punctuation.
• Ability to communicate clearly and effectively.
• Ability to interact effectively with the general public.
• Ability to maintain confidentiality concerning sensitive information.
• Ability to work under pressure and meet deadlines.
• Ability to work independently.
• Ability to establish work priorities.
• Incumbent must be professional in all regards.

Benefits Package

• Paid vacation, sick leave and holidays, comprehensive health and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, tuition-free college courses, Florida Retirement System (FRS) eligibility, 457 Tax Deferred Retirement Plan.

NOTICE:

Please note that future vacancies in this same classification may be filled as a result of this recruitment. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process, should be directed to [phone].

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.