GENERAL MAGISTRATE ASSISTANT - 22011093

Florida; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

The State Courts System is seeking a General Magistrate Assistant in Tampa to perform clerical and secretarial tasks for a General Magistrate in the Family Law Division. You will handle calls, coordinate hearings, and maintain calendars and filings with discretion.

The role requires high school diploma with two years of related education/experience and proficiency in Word; confidentiality and accuracy are essential in a fast-paced court environment.

Qualifications

• Answer and direct phone calls; communicate with attorneys and pro se litigants about court procedures.
• Coordinate and schedule post-judgment Family Law hearings, excluding Title IV-D child support.
• Maintain filing and calendaring systems for the General Magistrate.

Responsibilities

• Prepare correspondence and travel requests for submission and approval.
• Upload orders to JAWS for signature by the Uniform Family Court Judge.
• Compile monthly hearing data and submit Uniform Data Reporting as required.
• Maintain dockets, notes and recusal list; order office supplies.

Skills

Phone etiquette

Scheduling hearings

Mail handling

Confidentiality

Communication with attorneys

Independence

Education

High school diploma or GED + 2 years college/vocational

Tools

Word

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884546

Agency: State Courts System

Working Title: GENERAL MAGISTRATE ASSISTANT - 22011093

*This is a state-funded position with an anticipated vacancy date of January 5, 2027.*

Job Description

This position performs a variety of secretarial and administrative functions, sometimes of a confidential nature, for a General Magistrate serving in the Family Law Division.

• Answer and direct phone calls. Communicate with attorneys and pro se litigants regarding court procedures. Open, sort and distribute mail.
• Handle the coordination and scheduling of post-judgment Family Law hearings, excluding Title IV-D child support issues.
• Maintain filing and calendaring systems for the General Magistrate.
• Prepare correspondence, memoranda, travel requests, etc. for submission and approval.
• Upload recommended orders to JAWS for the Uniform Family Court Judge’s signature.
• Compile monthly hearing data, prepare and submit child support hearing officer monthly Uniform Data Reporting to the Administrative Office of the Courts.
• Maintain the dockets, notes and recusal list for the General Magistrate. Order office supplies.

Education and Training Guidelines

• EXPERIENCE:Two years of related work experience.
• EDUCATION: High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.
• SUBSTITUTION: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year for-year basis.
• Knowledge of and ability to use Word application.
• Knowledge of the rules of English grammar, spelling, and punctuation.
• Ability to communicate clearly and effectively.
• Ability to interact effectively with the general public.
• Ability to maintain confidentiality concerning sensitive information.
• Ability to work under pressure and meet deadlines.
• Ability to work independently.
• Ability to establish work priorities.
• Incumbent must be professional in all regards.

Special Comments

Benefits Package:

Paid vacation, sick leave and holidays, comprehensive health and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, tuition-free college courses, Florida Retirement System (FRS) eligibility, 457 Tax Deferred Retirement Plan.

NOTICE: Please note that future vacancies in this same classification may be filled as a result of this recruitment. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process, should be directed to [phone].

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: TAMPA, FL, US, 33602 ALACHUA, FL, US, 32315

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.