General Ledger Accountant

Operation Warm; Glen Mills (Delaware County); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Operation Warm Inc. seeks a Finance & Administration General Ledger Accountant to maintain accurate financial records and support reporting for a nonprofit environment.

Responsibilities include processing employee reimbursements, assisting with month-end close, bank reconciliations, and preparing financial statements and budgets. The role emphasizes internal controls, documentation, and collaboration with cross-department teams in a hybrid setting.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• CPA or CPA candidate preferred.
• Experience in nonprofit accounting is advantageous.

Responsibilities

• Oversee employee reimbursements processing and recording.
• Record revenue and cash transactions in Salesforce or QuickBooks Online.
• Prepare and verify programmatic events expenses data loads.
• Assist month-end close and reconcile accounts and systems.
• Prepare monthly, quarterly, and annual financial reports (P&L, balance sheet, cash flow).
• Support budgeting, forecasting, and ROI reporting for events programming.
• Maintain organized financial records complying with policies and regulations.

Skills

Attention to detail

Communication

Organizational skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

QuickBooks Online

Excel

Salesforce

Job description

This is a HYBRID position

Position Summary

The Finance & Administration General Ledger Accountant supports the financial operations and ensures accurate and timely financial management. This position is responsible for managing day-to-day accounting functions, supporting budget preparation, overseeing employee reimbursement, and assisting with financial reporting.

This position does not have supervisory responsibilities.

Essential Duties and Responsibilities

• Oversee the processing and recording of all employee reimbursements accurately and promptly
• Support the team by recording some revenue and cash transactions in Salesforce or directly in QuickBooks Online
• Create and verify the accuracy of all programmatic events expenses data loads
• Check for accuracy in calculations, postings, and reports using appropriate methods
• Help the team comply with internal processes and controls
• Assist the team with month-end close and reconcile assigned accounts and systems
• Perform monthly bank reconciliations for all banking and investment accounts, ensuring accuracy and addressing discrepancies
• Support cash flow management by monitoring transactions
• Assist in preparing monthly, quarterly semi-annual, and annual financial reports, including profit and loss statements, balance sheets, cash flow reports, and investments reports
• Assist with annual forecasting, budgeting and return-on-investment (ROI) reporting by owning the reporting for events programming and other areas as assigned
• Maintain organized and accessible financial records in compliance with accounting policies and regulatory requirements
• Oversee creation and publication of grant and funding reports owned by the Finance & Administration team, ensuring alignment with grant requirements
• Collaborate with managers and finance leadership in preparing budgets and tracking program expenses
• Prepare audit schedules and documentation for annual audits, grant audits, and regulatory reviews
• Recommend and implement process improvements to increase efficiency in accounting practices
• Perform administrative assignments, such as donor acknowledgements and meeting arrangements
• Contribute by being a team player and maintaining a culture of excellence
• Identify and suggest improvements that could drive efficiency

Basic Job Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• Minimum of 2-3 years of experience in an accounting or finance role, preferably within a non-profit organization

Other Job Qualifications

• CPA or CPA candidate required
• Proficiency with accounting software such as QuickBooks Online
• Advanced knowledge of spreadsheet software such as Excel
• Familiarity with a CRM preferred, for example Salesforce
• Understanding of accounting principles, procedures, and best practices
• Exceptional attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong communication and interpersonal skills to work effectively with team members across departments
• Effective decision-making and problem-solving techniques
• Capability to stay organized and maintain detailed records
• Ability to identify and resolve discrepancies
• Familiar working in a high-volume, inventory intensive environment
• Ability to handle confidential information in a discreet, professional manner
• Unwilling to accept any unethical conduct or outcomes that compromise the mission or values of Operation Warm
• This position requires little travel

*Operation Warm participates in E-Verify. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire