General Clerk III

Facility Services Management Inc.; Joint Base Elmendorf-Richardson (AK); On-site; USD 42,000 - 54,000; Full time

Job summary

Administrative Assistant at Joint Base Elmendorf-Richardson (JBER), AK, provides executive support to the Senior Contract Maintenance Manager, handling scheduling, filing, travel, and correspondence, while assisting with budgeting, personnel records and payroll. May work independently on projects requiring research and briefing materials, relieving the SCMM of clerical tasks.

The role supports office management, including document control, coordinating meetings, and maintaining contract files,

Qualifications

• Strong written and oral communication skills.
• Be a self-starter and have proficient typing skills.
• Must possess a high level of attention to detail.
• Must possess a valid driver’s license and insurable driving record.

Responsibilities

• Answer phone professionally and relay messages; greet visitors and direct to appropriate area.
• Keep office neat and organized and run errands.
• Sort and route mail and prepare packages for shipment.
• Prepare outgoing mail and correspondence, including e-mail and faxes.
• Type correspondence and prepare spreadsheets.
• Compose and type routine correspondence.
• Organize and maintain filing system and records.
• Maintain and update contract files daily.
• Coordinate manager's schedule and make appointments.
• Arrange travel schedules and reservations.
• Conduct research and compile reports.
• Coordinate meetings, prepare agendas, and print materials.
• Maintain office equipment and arrange service as needed.
• Communicate with sites.
• Order uniforms and miscellaneous items for job sites.
• Maintain contact lists quarterly.
• Set up interviews and communicate with applicants.
• Assist in maintaining Joint Commission documentation.
• Receive requisitions, order/receive materials, update government database.
• Monitor Work Status in the government database.
• Update status when work is completed.
• Run and prepare weekly/monthly reports.
• Maintain forms and documents.
• Other duties as assigned.

Skills

Communication

Typing

Self-starter

Detail-oriented

Education

High school diploma or equivalent

Associate degree and 2 years experience

Tools

Microsoft Word

Excel

Office Suite

DMLSS System

Job description

General Clerk III

Job Title: Administrative Assistant

Work Location: JBER, AK, 99506

Division/Department: Management

Reports to: Senior Contract Maintenance Manager

Employment Type: Full-time

Exempt Status: Nonexempt

Job Summary

In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to the Senior Contract Maintenance Manager (SCMM) with office management responsibilities including budgeting, personnel records, and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. Relieves SCMM of clerical work and minor administrative and business detail.

Responsibilities

• Answer phone with professionalism and enthusiasm and relay messages to the appropriate person and greet scheduled visitors and direct to appropriate area or person.
• Keep office neat and organized and run errands.
• Sort and route incoming mail and prepare FedEx or UPS packages to be sent.
• Prepare outgoing mail and correspondence, including e-mail and faxes.
• Type correspondence and prepare miscellaneous spreadsheets.
• Compose and type routine correspondence.
• Organize and maintain file system and file correspondence and other records.
• Maintain and update contract files daily facilities.
• Coordinate manager's schedule and make appointments.
• Arrange and coordinate travel schedules and reservations.
• Conduct research and compile and type reports.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare correspondence or other printed materials.
• Maintain office equipment and arrange for service on the equipment.
• Communicate with sites.
• Order uniforms and miscellaneous items for job sites.
• Maintain/update contact list quarterly or as required.
• Set up interviews and communicate with applicants.
• Assist in maintaining Joint Commission documentation.
• Receive requisitions for materials from technicians, order/receive materials, update government database with status.
• Monitor government database Work Status.
• Update government database when work is completed.
• Run and prepare weekly/monthly reports.
• Maintain forms and documents.
• Other duties as assigned.

Education and/or Work Experience Requirements

• Must possess a high school diploma or equivalent, associate degree (A.A.) and two years office related experience and/or training, or equivalent combination of education and experience.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Must be proficient and knowledgeable of Microsoft Word, Excel, Office and other management software including the DMLSS system.
• Demonstrated skills in objective problem-solving and decision-making.
• Strong written and oral communication skills.
• Must have a high level of attention to detail.
• Must possess a valid driver's license and insurable driving record.
• Be a self-starter and have proficient typing skills.
• Must have familiarity with office unit procedures.

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; or hear and reach with hands and arms. Must be able to work in a sitting position for 8 or more hours per day. Must be able to lift up to 10 pounds on a regular basis and up to 50 pounds as needed.