Administrative Assistant to Senior Contract Manager

Facility Services Management Inc.; Joint Base Elmendorf-Richardson (AK); On-site; USD 42,000 - 54,000; Full time

Job summary

Administrative Assistant at Joint Base Elmendorf-Richardson (JBER), AK, provides executive support to the Senior Contract Maintenance Manager, handling scheduling, filing, travel, and correspondence, while assisting with budgeting, personnel records and payroll. May work independently on projects requiring research and briefing materials, relieving the SCMM of clerical tasks.

The role supports office management, including document control, coordinating meetings, and maintaining contract files,

Qualifications

• Strong written and oral communication skills.
• Be a self-starter and have proficient typing skills.
• Must possess a high level of attention to detail.
• Must possess a valid driver’s license and insurable driving record.

Responsibilities

• Answer phone professionally and relay messages; greet visitors and direct to appropriate area.
• Keep office neat and organized and run errands.
• Sort and route mail and prepare packages for shipment.
• Prepare outgoing mail and correspondence, including e-mail and faxes.
• Type correspondence and prepare spreadsheets.
• Compose and type routine correspondence.
• Organize and maintain filing system and records.
• Maintain and update contract files daily.
• Coordinate manager's schedule and make appointments.
• Arrange travel schedules and reservations.
• Conduct research and compile reports.
• Coordinate meetings, prepare agendas, and print materials.
• Maintain office equipment and arrange service as needed.
• Communicate with sites.
• Order uniforms and miscellaneous items for job sites.
• Maintain contact lists quarterly.
• Set up interviews and communicate with applicants.
• Assist in maintaining Joint Commission documentation.
• Receive requisitions, order/receive materials, update government database.
• Monitor Work Status in the government database.
• Update status when work is completed.
• Run and prepare weekly/monthly reports.
• Maintain forms and documents.
• Other duties as assigned.

Skills

Communication

Typing

Self-starter

Detail-oriented

Education

High school diploma or equivalent

Associate degree and 2 years experience

Tools

Microsoft Word

Excel

Office Suite

DMLSS System

Job description

Administrative Assistant at Joint Base Elmendorf-Richardson (JBER), AK, provides executive support to the Senior Contract Maintenance Manager, handling scheduling, filing, travel, and correspondence, while assisting with budgeting, personnel records and payroll. May work independently on projects requiring research and briefing materials, relieving the SCMM of clerical tasks.

The role supports office management, including document control, coordinating meetings, and maintaining contract files,