General Affairs Specialist

LITEON Careers - U.S.; Plano (TX); Presencial; USD 55.000 - 85.000; Jornada completa

Descripción de la vacante

LITEON Technology in Plano, TX is seeking a detail-oriented General Affairs Specialist to support daily office operations in a fast-paced manufacturing environment. You will handle vendor coordination, document management, office administration, and employee support in an onsite role.

Ideal candidates are highly organized, customer-focused, proficient in Microsoft Office (especially Excel), and able to manage multiple priorities while maintaining confidentiality.

Formación

• Bachelor's degree in Business Administration or related field or equivalent experience.
• Minimum 5 years of related experience in a General Affairs role within a manufacturing environment.
• Proficiency in English; Mandarin preferred.

Responsabilidades

• Assist with vendor management and communication.
• Prepare documents, process invoices, and support event preparation.
• Coordinate business activities and handle correspondence.
• Coordinate office moves, workstation setups, and seating arrangements.
• Maintain office cleanliness, organization, and readiness for daily operations.
• Manage office supplies, including inventory, ordering, stocking, and distribution.
• Support administrative tasks such as filing, printing, copying, and document organization.
• Maintain and update electronic and physical files and datasets.
• Provide excellent customer service to clients, visitors, and employees.
• Respond to employee service requests promptly.
• Demonstrate proficiency in Excel and other business apps.
• Greet visitors and provide receptionist backup support.
• Coordinate company vehicle usage and related logistics.
• Arrange catering for meetings and events.
• Support procurement activities and other duties as assigned.

Conocimientos

General Affairs

Vendor management

Office administration

MS Excel

Communication

Confidential handling

Educación

Bachelor's degree in Business Administration or related field

Herramientas

Microsoft Excel

Word

Outlook

Teams

PowerPoint

Descripción del empleo

LITEON Technology is seeking a detail-oriented General Affairs Specialist to support daily office operations and administrative functions in a fast-paced manufacturing environment. This role will be responsible for vendor coordination, office administration, document management, employee support, event coordination, and maintaining a well-organized workplace. The ideal candidate is highly organized, customer-focused, proficient in Microsoft Office (especially Excel), and capable of handling multiple priorities while maintaining confidentiality. Bilingual English and Mandarin skills are a plus. This position is onsite and plays a key role in ensuring smooth day-to-day business operations.

Please note: Applicants must be legally authorized to work in the United States. Lite-On is unable to provide visa sponsorship or transfer sponsorship for this position.

Essential Duties & Responsibilities, subject to change based on organizational needs, including but not limited to the following:

Business Support-

• Assist with vendor management and communication.
• Prepare documents, process invoices, and support event preparation.
• Coordinate business-related activities and handle correspondence.

Operational Support-

• Coordinate office moves, workstation setups, and seating arrangements.
• Maintain office cleanliness, organization, and readiness for daily operations.
• Manage office supplies, including inventory, ordering, stocking, and distribution.
• Support administrative tasks such as filing, printing, copying, and document organization.

Data Management-

• Maintain and update electronic and physical files and datasets.
• Ensure accuracy, organization, and confidentiality of records.

Customer Service-

• Provide excellent customer service to clients, visitors, and employees.
• Address inquiries and resolve issues promptly and professionally.
• Respond to employee service requests in a timely manner.

Technical Tasks-

• Utilize computer software tools to improve efficiency and simplify processes.
• Demonstrate strong proficiency in Microsoft Excel and other business applications.

Other Duties-

• Greet visitors and provide receptionist backup support.
• Maintain a welcoming and professional reception area.
• Coordinate company vehicle usage and related logistics.
• Arrange catering for meetings and events.
• Support procurement activities and perform other duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration or a related field, or equivalent work experience.
• Minimum of 5 years of related experience in a General Affairs (GA) Assistant role within a manufacturing environment.
• Proficiency in English required.
• Bilingual in English and Mandarin is preferred and aligned with business needs.
• Flexibility to work occasional evening hours as required.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint, and other tools used to streamline communication and complete tasks efficiently.
• Excellent verbal and written communication skills, strong attention to detail, and project management capabilities.
• Ability to work independently and collaboratively in a team environment.
• Ability to thrive in a fast-paced environment, effectively prioritize tasks, and maintain a high standard of quality and accuracy.
• Ability to handle sensitive and confidential information with discretion.

Travel Requirement:

• None at this time; subject to change based on business needs.