General Affairs Analyst - Multi-Site Operations & Facilities

Glovis America, Inc.; Duluth, Northern (GA, KY); Hybrid; USD 29,000 - 40,000; Full time

Job summary

Glovis America, Inc. is seeking a General Affairs Analyst to independently manage facility management, purchasing and invoicing, vehicle management, and business gift oversight for assigned locations including Duluth and nearby sites.

You will coordinate with vendors and internal stakeholders to ensure compliant operations, analyze GA data for cost savings, and support process improvements and department initiatives.

Qualifications

• Strong knowledge of facility management, purchasing administration, invoice processing, vendor management, and administrative operations.
• Strong analytical and problem-solving skills with the ability to evaluate operational and financial information and recommend improvements.
• Ability to independently manage multiple priorities, projects, and stakeholder relationships across multiple locations.
• Ability to exercise sound judgment and make independent decisions within established policies and procedures.
• Experience supporting multi-site operations within a corporate, logistics, manufacturing, or distribution environment.
• Knowledge of general office practices and procedures, including filing systems, scheduling, and maintaining office supplies.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with ERP systems, procurement systems, fleet management platforms, or vendor management programs.
• Ability to review documents, forms, and correspondence for accuracy and consistency.

Responsibilities

• Purchasing & Invoice Administration: Manage purchasing and invoicing for assigned locations, including Duluth, Fairburn, and Michigan.
• Review PRs, invoices, approvals, and supporting documentation for accuracy and compliance.
• Coordinate purchasing through invoice processing, resolve discrepancies, and follow up on outstanding items.
• Maintain records and support budget monitoring and reporting.
• Facility & Office Operations: Manage day-to-day facility and office operations for assigned locations.
• Oversee badging, access control, keys, facility services, maintenance, inspections, and vendor coordination.
• Manage office supplies, furniture, breakroom needs, inventory, mail, equipment, conference rooms, and office upkeep.
• Support office moves, events, signage, and other facility projects.
• Ensure offices remain secure, stocked, organized, functional, and presentable.
• Company Vehicle Management: Manage company vehicles, including maintenance, repairs, inspections, registrations, and related services.
• Monitor vehicle expenses and coordinate with employees, vendors, dealerships, and internal departments.
• Track vehicle status and support acquisitions, transfers, replacements, and disposals.
• Business Gift Management: Manage business gift requests, purchasing, inventory, distribution, and delivery.
• Coordinate with vendors and maintain gift inventory and records.
• Support executive, customer, partner, and corporate gift requirements.
• Vendor & Service Provider Management: Coordinate with facility, vehicle, office service, and business gift vendors; monitor service quality and responsiveness; resolve service and invoice issues; maintain vendor records; and support evaluations, quotations, and vendor selection.
• Analysis & Reporting: Analyze purchasing, invoicing, facility, vehicle, and other GA data; identify trends and discrepancies; and prepare operational reports and summaries for management.
• Process Improvement & Compliance: Maintain work instructions, checklists, and process documentation; ensure assigned activities follow company policies and procedures; and support new processes, systems, and department initiatives.
• General Affairs Projects & Support: Support department projects, office moves, facility initiatives, and other GA programs. Provide training and guidance to team members on assigned purchasing, invoicing, facility, vehicle, and administrative processes.

Skills

Facility management

Purchasing administration

Invoice processing

Vendor management

Administrative operations

Office software

ERP systems

Fleet management

Education

High School/GED

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office Suite

ERP systems

Fleet management software

Procurement systems

Job description

Glovis America, Inc. is seeking a General Affairs Analyst to independently manage facility management, purchasing and invoicing, vehicle management, and business gift oversight for assigned locations including Duluth and nearby sites.

You will coordinate with vendors and internal stakeholders to ensure compliant operations, analyze GA data for cost savings, and support process improvements and department initiatives.