GA - Chinese Translation and Interpretation Program (AY 26-27 C91242)

Middlebury Snowbowl; Monterey (CA); Hybrid; USD 1,926,000 - 2,744,000; Part time

Job summary

Monterey Institute of International Studies is seeking a Graduate Assistant to provide administrative support for the Chinese Translation and Interpretation Program. The role is a student-level, part-time position under supervision.

You will handle inquiries, assist with events, and manage content on social media channels under faculty guidance, while maintaining records and communications logs.

Qualifications

• Minimum three years comparable experience.
• College-level coursework and familiarity with an academic setting desirable.
• Strong written and verbal communication skills required.
• Keyboarding around 50 wpm and basic office software proficiency.

Responsibilities

• Handles all program inquiries.
• Represents the Chinese T&I Program in campus-wide activities and assists with events.
• Creates, edits, and posts content on Chinese social media under faculty guidance.
• Handles general correspondence with clients, students, businesses, and institutions.
• Assists with program setup and maintains communications log.
• Greet and assist public; manage phone, email, and social media inquiries.
• Prepare and update correspondence and program records using standard software.
• Maintain office and database files; ensure equipment works.

Skills

Keyboarding 50 wpm

Strong written and oral communication

Public relations skills

Interpersonal skills

Attention to detail

Organizational skills

Education

College-level coursework

Familiar with academic setting

Minimum three years comparable experience

Tools

Excel

Access

Word processing

Internet

Email

Database management

Job description

Under supervision of Professor Charles Cai, Program Head of the Chinese Translation and Interpretation Program, the Graduate Assistant provides administrative support for the Chinese T&I Program. This is a non-exempt, temporary part-time staff position.

This is a student level A position with a hiring range of $16.95 per hour.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Handles all program inquiries
• Represents the Chinese T&I Program in campus-wide activities and assists with the organization of events hosted/co-hosted by the Chinese T&I Program
• Creates, edits, and posts content on Chinese social media channels under the guidance of faculty reviewers and relevant MIIS departments, working with them to manage historical postings and the pipeline for new content
• Handles general correspondence with clients, students, businesses, institutions etc.
• Assists with Program set-up
• Greets public and handles phone, in-person, mail, fax, e-mail, and social media inquiries from public, staff, faculty, students, and maintains communications log
• Processes initial inquiries by responding to social media messages and maintains communications log
• Assists in the daily preparation and updating of correspondence, general information for students as well as program records using word processing software, photocopier, fax machine and e-mail software
• Maintains general office and database files
• Maintains office equipment to working standards
• Supports program hospitality events

OTHER DUTIES/RESPONSIBILITIES

Performs other related duties as requested by Program.

Knowledge/Skills/Abilities

• Keyboarding skills of approximately 50 w.p.m.
• Current computer skills, to include word processing, knowledge of internet, email and database management (Excel, Access).
• Solid written and oral communication skills.
• Professional and courteous telephone skills.
• Attention to detail and record keeping skills.
• Skilled command of grammar and spelling.
• Capacity to prioritize and organize work requests and projects, often under pressure.
• Ability to use common office machines such as photocopier, multi-line telephone systems, fax machines.
• Excellent interpersonal skills and public relations skills, including ability to work cooperatively with culturally and linguistically diverse students, clients, staff, faculty, and public.
• Willingness and ability to comply with Institute policies, procedures, and mandates.

Education/Experience

A combination of education and experience, which would demonstrate possession of the skills required for the position. Minimum three years comparable experience. College-level coursework and familiarity with an academic setting desirable.

Physical Requirements/Environment

The Monterey Institute maintains a smoke-free/drug-free workplace. Job requires ability to sit for extended periods of time, ability to handle lightweight parcels and supplies, dexterity for repetitive action such as keyboarding, writing.

Student Employment Eligibility:

Unless restricted by certain visa status, all students with an active status for the semester are eligible for jobs on campus.

Students on leave or withdrawn are not eligible to work in student employment positions until the semester in which they return. If you are currently withdrawn or on leave you are eligible to be employed in staff positions.

Some may be restricted due to financial aid status. International students (non-resident aliens) may not work off campus unless they have applied for and received work authorization from the United States government. (An F-1 visa does not give work authorization.) Off campus work study positions are available only to U.S. citizens on financial aid with a federal work study component.

Student are not eligible to work remotely from International locations.

Hour Limitations:

All student employees are limited to working no more than 20 hours per week in on campus jobs during the academic year (this includes exam periods). The only exception is when there is a full week when school is not in session. Specifically: February recess, Spring recess, and full weeks of December or summer recess. During these time periods only, students can work up to 40 hours per week. International Students: Visa restrictions prohibit international students from exceeding 20 hours of work per academic calendar week.