Fundraising Operations & Communications Specialist

Peabody Essex Museum; Salem (MA); On-site; USD 34,000 - 35,000; Full time

Job summary

Peabody Essex Museum is seeking a Development Operations & Communications Specialist to support fundraising operations, donor services, and development communications.

The role processes approximately 4,000 annual transactions, including gifts and multi-year commitments, and provides gift administration, database maintenance, prospect research, and cross-department coordination to advance fundraising goals.

Qualifications

• Bachelor's degree and 2+ years of development functions experience.
• Strong attention to detail, organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines; strong problem-solving skills.
• Experience with databases, spreadsheets, and data maintenance; discretion with confidential information.
• Proficiency in Word, Excel, Google Docs; familiarity with Tessitura or comparable CRM preferred.
• Google Calendar, Monday.com, and WordFly experience preferred; willingness to work occasional evenings/weekends.

Responsibilities

• Proactively manage the Development team Master Communications Calendar via Google Calendar and Monday.com.
• Coordinate communications timelines, creative briefs, copy, donor lists, design requests, and approvals across projects.
• Provide administrative support to the Associate Director of Design and keep the Development Operations team on track with deadlines.
• Coordinate onsite gift processing and check deposits with Finance; serve as Development liaison to Executive Office for Board data updates.

Skills

Attention to detail

Time management

Analytical thinking

Written communication

Verbal communication

Independent worker

Collaborative teamwork

Problem solving

Education

Bachelor's degree

Tools

Tessitura CRM

Microsoft Word

Excel

Google Docs

Google Calendar

Monday.com

WordFly

Job description

Peabody Essex Museum is seeking a Development Operations & Communications Specialist to support fundraising operations, donor services, and development communications.

The role processes approximately 4,000 annual transactions, including gifts and multi-year commitments, and provides gift administration, database maintenance, prospect research, and cross-department coordination to advance fundraising goals.