Fundraising & Marketing Coordinator (In-Person)

Lakeside; Marblehead (OH); On-site; USD 25,000 - 39,000; Part time

Job summary

Lakeside Chautauqua seeks an Advancement & Marketing Assistant to assist fundraising and marketing efforts, handling donor records with precision and serving as the office's front-facing presence. You will support gift processing, data management, and donor communications, working both independently and with team members.

This in-person role is 30 hours per week year-round, with some evenings, weekends and summer holidays.

Qualifications

• Associate degree in business, accounting or related field preferred.
• Experience in data entry, bookkeeping or administrative support strongly preferred.
• Proficiency in Microsoft Office with emphasis on Excel data management.
• Comfortable learning and navigating database systems and internal software.
• Experience using Raiser's Edge or similar database software strongly preferred.

Responsibilities

• Process and record all donations and pledges with a high degree of accuracy.
• Maintain and update donor records in Raiser's Edge.
• Generate tax receipts and acknowledgment letters, and check for accuracy.
• Prepare deposits and reconcile with finance in coordination with the Advancement Stewardship Manager.
• Ensure confidentiality and integrity of donor data.
• Run reports and support audit preparation.
• Maintain quality control and accountability with gift processing, data entry and reporting in Raiser's Edge.
• Serve as the first point of contact for visitors and callers.
• Provide welcoming, professional customer service.
• Manage front desk inquiries, including taking accurate notes to convey messages to staff.
• Answer questions and route inquiries promptly; liaise to donors with questions related to giving.
• Assist with calendars, scheduling and internal coordination.
• Process invoices and monthly credit card statements.
• Support direct mail and communications projects.
• Maintain an organized office, including inventory and ordering supplies.
• Maintain knowledge of Lakeside programs to support guests and donors.
• Support planning and execution of donor and community events.
• Manage reservations and guest communications.
• Assist with event setup, logistics and follow-up.
• Edit and update the policy and procedures manual related to the role.
• Manage personal schedule and assigned tasks using Excel, Outlook or similar tools.

Skills

Data entry

Administrative support

Excel data management

Database software

Donor relations

Education

Associate degree in business, accounting or related field

Tools

Microsoft Office (Excel, Word, Outlook)

Raiser’s Edge

Job description

Lakeside Chautauqua seeks an Advancement & Marketing Assistant to assist fundraising and marketing efforts, handling donor records with precision and serving as the office's front-facing presence. You will support gift processing, data management, and donor communications, working both independently and with team members.

This in-person role is 30 hours per week year-round, with some evenings, weekends and summer holidays.