Donor Relations & Events Lead

Chautauqua Institution; New York; On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

National health insurance network

Flexible spending / health savings

Dental and vision insurance

Complimentary life insurance

Wellness incentives

Employee assistance program

Supplemental life insurance

Long-term disability options

Retirement plan contribution

Job summary

Chautauqua Institution is seeking a Donor Engagement Coordinator (Advancement) to provide comprehensive administrative and event support for the Advancement Office. You will help strengthen relationships with volunteers, donors, and community partners while ensuring fundraising and recognition initiatives run smoothly.

Based in Chautauqua County, NY, the role requires evening and weekend hours as needed, with on-site work at the main campus.

Qualifications

• Bachelor’s degree or equivalent experience in nonprofit administration, fundraising, communications, or related fields.
• 2+ years of experience in development, donor relations, event coordination, or administrative support preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor with a strong commitment to customer service and relationship-building.
• Proficiency in Microsoft Office and donor database systems preferred.
• Ability to work evenings and weekends as needed.
• Must reside in Chautauqua County, NY year-round.

Responsibilities

• Manage administrative and event support for associate fundraisers, including volunteers and Advancement staff.
• Support planning and execution of recognition and sponsorship events.
• Oversee and administer the employee giving program.
• Manage a portfolio of approximately 25 donors, building and maintaining relationships.
• Assist with donor acknowledgements, particularly during high-volume periods.
• Assist with stewardship for tribute and memorial gifts.
• Assist with stewardship for scholarship donors, including notifications and student impact reporting.
• Perform administrative tasks for the Advancement Office, including general office management.
• Serve as the primary administrator for the [e-mail] email inbox and advancement phone.
• Manage incoming and outgoing office mail.
• Provide event logistics and on-site support, including evenings and weekends as required.
• Other duties as assigned.

Skills

Donor relations

Event coordination

Administrative support

Relationship-building

Written communication

Verbal communication

Time management

Education

Bachelor’s degree or equivalent experience in nonprofit administration, fundraising, communications, or related fields.

Tools

Microsoft Office

Donor databases

Job description

Chautauqua Institution is seeking a Donor Engagement Coordinator (Advancement) to provide comprehensive administrative and event support for the Advancement Office. You will help strengthen relationships with volunteers, donors, and community partners while ensuring fundraising and recognition initiatives run smoothly.

Based in Chautauqua County, NY, the role requires evening and weekend hours as needed, with on-site work at the main campus.