Fundraising & Donor Relations Coordinator

Coastal-Roots-Farm; Encinitas (CA); On-site; USD 33,000 - 41,000; Part time

Job summary

Coastal Roots Farm is a nonprofit community farm in Encinitas, CA, seeking a part-time Development Coordinator to support donor stewardship, gift processing, grant administration, events, and impact reporting. The role emphasizes organization, data accuracy, and donor relations to advance fundraising goals.

Hours are 15–19.5 per week, with on-site work required several days weekly. The Development Coordinator will maintain donor databases, assist with campaigns, and collaborate across teams to

Qualifications

• Exceptional organizational skills with meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft 365, Excel, and CRM/database systems.
• Analytical mindset with experience preparing reports and maintaining data integrity.
• Ability to work independently while collaborating across departments.

Responsibilities

• Maintain and update Virtuous, the donor database, and Instrumentl, the grants database.
• Prepare timely donor acknowledgments and stewardship updates, monitor inventory, and reorder as needed.
• Process donations and enter them into the CRM.
• Assist in tracking pledges, generating reminders, and follow-up on donor communications.
• Support Year End and Mid-Year campaigns with outreach, progress reporting, and stewardship.
• Assist with fundraising event logistics, registration, sponsorship fulfillment, and post-event acknowledgments.
• Conduct monthly contribution report audits with the Director of Finance.

Skills

Organizational skills

Written & verbal comms

Multitasking

Data integrity

Education

Bachelor’s Degree preferred

Tools

Microsoft 365

Excel

CRM systems

Virtuous CRM

Adobe Acrobat

Job description

Coastal Roots Farm is a nonprofit community farm in Encinitas, CA, seeking a part-time Development Coordinator to support donor stewardship, gift processing, grant administration, events, and impact reporting. The role emphasizes organization, data accuracy, and donor relations to advance fundraising goals.

Hours are 15–19.5 per week, with on-site work required several days weekly. The Development Coordinator will maintain donor databases, assist with campaigns, and collaborate across teams to