Fund Governance & Legal Administration Manager

Ultimus Fund Solutions; Hauppauge (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

The Manager, Legal Administration at Ultimus Fund Solutions leads legal administration services for mutual fund clients and oversees a team of paralegals responsible for board materials, regulatory filings, and governance support.

You will coordinate with clients, fund counsel, and internal teams, manage regulatory calendars, and contribute to improving procedures and processes across the department. This role requires strong leadership and compliance focus.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Paralegal certificate from an accredited school, college, or university.
• 5+ years of paralegal or legal administration experience in a corporate or law firm environment.
• 5+ years of experience with the Investment Company Act of 1940.
• 1-2 years of management and leadership experience.
• Equivalent education and experience will be considered.

Responsibilities

• Assists in training and developing associates to maximize productivity, innovation, and teamwork; serves as a resource regarding legal, administrative, or operational issues.
• Monitors, delegates, and assigns paralegal manager and paralegal work based on skills, performance objectives, and development opportunities, as well as client and department demands and priorities.
• Prepares other client SEC filings and forms.
• Prepares and distributes client board and committee materials (including agendas, exhibits, reports, and resolutions).
• Prepares minutes of client board and committee meetings.
• Attends board and committee meetings by telephone or, if the client requests, in person, to record notes, as needed.
• Coordinates with clients, fund counsel, internal teams, and other fund service providers with respect to fund issues and assists with the resolution of client issues.
• Maintains contractual agreements and corporate governance documents.
• Manages regulatory calendars and filing processes.
• Assists in the development and oversight of legal administration procedures relating to board meetings, corporate governance, and SEC filings.
• Leads and assists with projects, as needed.

Skills

Client service

Training skills

Leadership

Planning & delegation

Communication

Problem solving

Multitasking

Attention to detail

Integrity

Education

Bachelor's degree

Paralegal certificate

Tools

Microsoft Office

Adobe Acrobat

Job description

The Manager, Legal Administration at Ultimus Fund Solutions leads legal administration services for mutual fund clients and oversees a team of paralegals responsible for board materials, regulatory filings, and governance support.

You will coordinate with clients, fund counsel, and internal teams, manage regulatory calendars, and contribute to improving procedures and processes across the department. This role requires strong leadership and compliance focus.