Senior Legal Admin & Governance Lead

Ultimus; Hauppauge (NY); On-site; USD 100,000 - 180,000; Full time

Job summary

Ultimus is seeking a Manager of Legal Administration in Hauppauge, NY to lead a team of paralegals and provide governance support for mutual fund clients.

Responsibilities include preparing SEC filings, board materials, and coordinating with fund counsel while mentoring associates and overseeing regulatory calendars. A solid background in corporate legal admin and the Investment Company Act is required.

Qualifications

• Bachelor's degree required.
• Paralegal certificate required.
• 5+ years paralegal or legal administration experience in corporate or law firm environments.
• 5+ years of experience with the Investment Company Act of 1940.
• 1–2 years of management and leadership experience.

Responsibilities

• Train and develop associates to maximize productivity, innovation, and teamwork.
• Prepare client registration statements and other SEC filings.
• Prepare and distribute client board and committee materials, agendas, exhibits, reports, and resolutions.
• Attend board and committee meetings by phone or in person to record notes.
• Coordinate with clients, fund counsel, and internal teams to resolve fund issues.
• Maintain governing documents and regulatory calendars; oversee filing processes.
• Lead and assist with legal administration projects as needed.

Skills

Paralegal management

Team leadership

Client service

Training others

Judgement

Multitasking

Attention to detail

Education

Bachelor's degree

Paralegal certificate

5+ years paralegal/legal admin experience

5+ years Investment Company Act experience

1-2 years management experience

Job description

Ultimus is seeking a Manager of Legal Administration in Hauppauge, NY to lead a team of paralegals and provide governance support for mutual fund clients.

Responsibilities include preparing SEC filings, board materials, and coordinating with fund counsel while mentoring associates and overseeing regulatory calendars. A solid background in corporate legal admin and the Investment Company Act is required.