Full Time- Receiving Clerk

Hyatt Hotels Corporation; Encinitas (CA); On-site; USD 32,000 - 42,000; Full time

Job summary

Hyatt Hotels Corporation is seeking a Receiving Clerk responsible for checking in all incoming products and guest packages, and shipping needs. The role requires lifting at least 50 lbs and strong communication skills, with comfort using MS Office and Birchstreet software.

Key tasks include data entry in Excel, reconciling vendor statements, processing invoices, and coordinating with third-party drivers on property.

Qualifications

• 1-2 years of work experience preferred.
• Experience in Purchasing/Receiving/Finance/Customer Service/Hospitality preferred.
• Proficiency in MS Office Suite.
• Excellent communicator and team player.

Responsibilities

• Receiving and checking in all incoming products and guest packages using Birchstreet.
• Store food items in walk-in coolers and pantry for dry goods.
• Enter data in Excel to track food and liquor costs.
• Reconcile vendor statements and confirm payments in Oracle.

Skills

MS Office

Communication

Organization

Teamwork

Tools

Birchstreet

Job description

Close Inclusive Collection Job Postings Notification

"Hyatt is a place of learning – similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally."

The Receiving Clerk is responsible for checking in all incoming products and guest packages. This person is also responsible for shipping guest packages and in-house needs. This person must be able to lift a moderate weight of at least 50 lbs. and must have good communication skills. Should be comfortable using computer programs, Microsoft, word, outlook, teams, excel, PowerPoint, any additional administrative tasks. This is positions has an early morning start time.

Core Functions

• 1. Receiving and checking in all incoming products, physically and digitally in the computer system using the Birchstreet software.
• 2. Storing all Food items in walk‑in refrigerators and freezers, as well as pantry for dry goods.
• 3. Excel data entry to track and record food, and liquor cost.
• 4. Reconciling Vendor Statements for missing invoices. Confirming Payments in Oracle.
• 5. Submit invoices for processing.
• 6. Communicating invoice discrepancies with vendors for timely resolution.
• 7. Set‑up and onboard new vendors into the system.
• 8. Adhering to Month end timelines.
• 9. Communicating and directing third party delivery drivers when they are on property and need assistance.
• 10. Interdepartmental communication skills adhering to Hyatt Hotels Corporation guidelines and core values.
• 11. Provide assistance to other team members and departments to contribute to the best overall performance of the department and hotel, with items regarding purchasing and receiving.
• 12. Creating confirming PO’s, managing and creating Order guides within birchstreet.
• 13. Daily monitoring of AP email box.
• 14. Additional tasks as assigned by Manager and Director.

Qualifications

Qualifications

• · 1-2 years of work experience
• · W ork experience in the following areas preferred: Purchasing, Receiving, Finance, Customer Service, Hospitality.
• · Minimum of 2 years of experience preferred.
• · Proficiency in MS Office Suite.
• · Highly organized and efficient, pro‑active and results driven
• · Has an ability to adapt and demonstrate flexibility. Leads by example and with integrity.
• · Excellent communicator and team motivator. Business‑like, socially engaged, passionate, expressive demonstrating a positive attitude.
• · Detail Oriented
• · Must be able to regularly lift a weight of at least 50 lbs.

Mental and Physical Demands

• · Frequent: Sitting, standing, walking throughout property, working on a computer, typing, filing, climbing stairs, and interacting with guests, vendors and team members (speaking, listening, writing).Must be able to regularly lift a weight of at least 50 lbs.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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