Payroll and Human Resources Coordinator

Macoupin County Public Health Department; United States; On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Pension

Vacation time

Sick time

Holiday pay

Personal time

Job summary

Macoupin County Public Health Department is seeking a Payroll and HR Coordinator to join our Finance/Administration team. This dual-focused role handles payroll processing, time tracking, onboarding, and maintaining confidential personnel files with high discretion.

The successful candidate will have a high school diploma (associate degree preferred), 1–3 years in payroll/HR, strong Excel skills, and the ability to handle sensitive information while meeting payroll deadlines and compliance

Qualifications

• Minimum High School Diploma or equivalent; an Associate’s degree in HR, Accounting, or Business Administration is a plus.
• Responsible for collection and accuracy of all employee timesheets, time off and compensation documentation.
• 1–3 years of clerical experience in payroll, HR, or a blended administrative role.
• Proficiency with Microsoft Excel is required.
• Familiarity with integrated payroll/HR software is a plus.
• High level of integrity and ability to maintain strict confidentiality.

Responsibilities

• Payroll Processing: collect, verify, and enter time-tracking data and hours worked; calculate gross wages, overtime, and deductions.
• HR & Onboarding Support: assist onboarding for new hires and coordinate paperwork.
• Employee Record Maintenance: set up new hire profiles and update records for promotions, terminations, salary adjustments, and direct deposit changes.
• Inquiry Resolution: serve as primary contact for payroll questions, benefits enrollment, and policy/tax forms.
• Compliance & Documentation: ensure compliance with wage and hour laws and maintain confidential files (I-9).
• Reporting & Audits: prepare payroll and HR metrics and assist with audits.

Skills

Payroll processing

Time tracking

Onboarding

Data entry

Discretion/confidentiality

Education

Associate/AS degree in HR, accounting or business

High School Diploma

Tools

Microsoft Excel

HR/payroll software

Job description

Position type: Full-Time
Pay/Salary: $21.00 - $25.00/hour

• Department: Finance/Administration
• Reports to: COO/CEO
• Full-time with benefits including Health, Dental, Vision, Life Insurance, Pension, Vacation, Sick, Holiday, and Personal Time
• Non-Union Position

We are seeking a detail-oriented and reliable Payroll and HR Coordinator to join our team. In this dual-focused role, you will be responsible for assisting with the accurate and timely processing of company payroll while also providing vital administrative support to the Human Resources department. You will manage time tracking, calculate wages, handle employee onboarding, and maintain compliant personnel files. The ideal candidate possesses excellent mathematical skills, outstanding organizational abilities, and a high level of discretion when handling confidential information.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

• Minimum High School Diploma or equivalent; an Associate’s degree in Human Resources, Accounting, or Business Administration is a plus.
• Responsible for collection and accuracy of all employee timesheets, time off and compensation documentation.
• 1-3 years of clerical experience in payroll, human resources, or a blended administrative role.
• Proficiency with Microsoft Excel is required.
• Familiarity with integrated payroll/HR software is a plus.
• Exceptional attention to detail and high data entry accuracy is required.
• Requires a welcoming and professional demeanor to assist new hires during onboarding.
• High level of integrity and ability to maintain strict confidentiality regarding employee personal and financial data.
• Strong organizational and time-management skills to balance payroll deadlines with HR tasks.
• Must be up to date on all immunizations and vaccinations.
• Must have a valid government-issued photo ID.
• Ability to be mobile without any limitations or restrictions.
• Basic Life Support (BLS) certification (or ability to obtain).

ILLUSTRATIVE EXAMPLE OF WORK

• Payroll Processing
  • Collect, verify, and enter time-tracking data and hours worked. Calculate gross wages, overtime, and deductions.
• HR & Onboarding Support
  • Assist the HR team with the onboarding process for new hires. This includes preparing onboarding packets, coordinating orientation schedules, and helping new employees complete required paperwork.
• Employee Record Maintenance
  • Set up new hire profiles in the payroll system. Update employee records for promotions, terminations, salary adjustments, and direct deposit changes.
• Inquiry Resolution
  • Act as a primary point of contact for employee questions regarding paychecks, benefits enrollment, company policies, and tax forms.
• Compliance & Documentation
  • Ensure compliance with federal, state, and local wage, hour, and labor laws. Maintain accurate, confidential, and up-to-date physical and digital personnel files (including I-9 verification).
• Reporting & Audits
  • Prepare routine payroll and HR metrics reports for management. Assist with internal and external audits.
• Performs other duties as required or assigned.