Full-time Ophthalmology Surgical Administrative Assistant

Visionary Ophthalmology; Rockville (MD); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Life Insurance

Job summary

Visionary Ophthalmology is seeking a Full-Time Surgical Administrative Assistant in Rockville, MD. The role coordinates and processes all administrative tasks for surgical cases, ensuring timely pre-operative requirements and clear communication with patients and providers.

The ideal candidate has 2+ years in a medical office, EMR experience (ModMed a plus), and strong organizational and communication skills to support a fast-paced surgical team.

Qualifications

• High school diploma or equivalent.
• 2+ years in a medical office setting, preferably surgical coordination.
• EMR experience; ModMed or similar.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with multi-priority management.
• Excellent verbal and written communication with a patient focus.
• Ability to work with a multidisciplinary team in a fast-paced environment.

Responsibilities

• Coordinate and process all administrative requirements for surgical patients, including obtaining consents and forms.
• Request, track, and receive H&P forms from providers.
• Prepare and post surgical cases into the system.
• Collect and verify patient documentation and clearances before surgery.
• Serve as the admin point of contact between patients, providers, and external offices.

Skills

Medical terminology

EMR experience

Microsoft Office

Communication skills

Organizational skills

Team collaboration

Education

High school diploma or equivalent

Tools

ModMed EMR

Job description

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Full-time Ophthalmology Surgical Administrative Assistant

Full Time Rockville, Rockville, MD, US

3 days ago Requisition ID: 1140

Salary Range: $21.00 To $25.00 Hourly

Job Summary

We are seeking a Full-Time Surgical Administrative Assistant for an Ophthalmology Practice in the Metropolitan area. The Surgical Administrative Assistant plays a vital role in supporting the smooth operation of the surgical department. This position is responsible for coordinating and processing all administrative tasks related to surgical cases, including patient documentation, scheduling, and communication with providers, patients, and external offices. The Surgical Administrative Assistant ensures that all pre-operative requirements are completed in a timely and accurate manner, providing excellent surgical experience for patients and an efficient workflow for the surgical team.

Key Responsibilities

• Coordinate and process all administrative requirements for surgical patients, including:
  • Obtaining patient consents and ensuring forms are accurately completed.
  • Requesting, tracking, and receiving H&P (History & Physical) forms from primary care providers or specialists.
  • Preparing and posting surgical cases into the system.
  • Collecting and verifying all necessary patient documentation and clearances before surgery.
• Serve as an administrative point of contact between patients, providers, and external offices regarding surgical scheduling and requirements.
• Maintain accurate and organized records for all surgical cases.
• Communicate with patients to provide instructions, confirm appointments, and answer administrative questions regarding their surgery.
• Collaborate with surgeons, clinical staff, and scheduling teams to ensure accurate case postings and workflow efficiency.
• Track and follow up on outstanding documents to avoid surgical delays or cancellations.
• Assist with preparing surgical packets, letters, and documentation for patients and providers.
• Ensure compliance with HIPAA and organizational policies regarding patient information.
• Perform other administrative duties as assigned to support the surgical team.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in a medical office setting, preferably in surgical coordination or administrative support.
• Knowledge of medical terminology and surgical processes is strongly preferred.
• Experience with electronic medical records (EMR) systems; ModMed or similar EMR experience is a plus.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Excellent communication skills, both verbal and written, with a focus on patient service.
• Ability to work collaboratively with a multidisciplinary team in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• One to two years of experience in a medical office or ophthalmology setting preferred

Core Competencies

• Detail-Oriented: Ensures accuracy in all surgical documentation and scheduling.
• Patient-Focused: Provides compassionate and professional communication with patients and families.
• Team-Oriented: Works effectively with surgeons, coordinators, and staff across departments.
• Problem-Solving: Proactively identifies and resolves barriers to surgical scheduling and documentation.
• Dependable: Demonstrates reliability and accountability in supporting the surgical team.
• Health insurance
• Life Insurance