Full-Time Office Manager - 7.5 Hours Per Day

York City School District; Missouri; On-site; USD 38,000 - 52,000; Full time

Job summary

YORK CITY SCHOOL DISTRICT is seeking a Full-Time Office Manager for Jackson K-8. The role requires organizing and planning work, handling schedules, purchase orders, budgets, and communications with staff and visitors.

You will supervise clerical staff, manage attendance records, and support medication administration under school nurse guidance. The ideal candidate has a high school diploma and at least three years of secretarial experience, with strong professionalism and accuracy in all office

Qualifications

• Must be a high school graduate.
• Three years of secretarial experience required.
• Ability to interact with others in a professional, respectful, and dignified manner.

Responsibilities

• Performs general secretarial duties to relieve the supervisor of office duties and routines.
• Input the building master schedule into the computer and verify information.
• Coordinate and manage the purchase order process with the building principal/supervisor.
• Coordinate and manage the office budget process with the building principal/supervisor.
• Open and scan mail and compose routine letters for supervisor's signature.
• Distribute/collect time cards and maintain vacation schedules/attendance records.
• Arrange substitute coverage for absent staff and coordinate class coverage when substitutes are unavailable.
• Receive visitors and direct them to the proper personnel.
• Type letters and reports, and prepare special reports as directed.
• Maintain accurate records and confidential data, and ensure office supplies are stocked.
• Answer phones, handle messages, and operate the electronic entrance device.
• Guide and train new clerical staff and operate office equipment.
• Assist with student attendance with administrators, including sending notices.

Skills

Professionalism

Interpersonal skills

Communication

Education

High School Diploma

Job description

Full-Time Office Manager - 7.5 Hours Per Day JobID: 2339

• Position Type: Secretarial/Admin Assistants/ Office Manager
• Date Posted: 11/9/2026
• Location: Jackson K-8
• Closing Date: 11/23/2026

Experience and Qualifications:

• Must be a high school graduate
• Three (3) years secretarial experience required
• Ability to interact with others in a manner that demonstrates professionalism, respect and dignity
• Act 34 Clearance, Act 151 Clearance and FBI Clearance (self-paid)
• Act 126 & Act 71 Training Certifications
• Pre-Employment Drug Testing (self-paid)

Primary Duties and Responsibilities:

• Performs general secretarial duties to relieve supervisor of office duties and routines, applying knowledge of specific office practices and routines.
• Organize and plan work. Complete assignments on own initiative based on brief instructions.
• Input the building master schedule into the computer and verify the accuracy of the information.
• Coordinate and manage, along with the building principal/supervisor, the purchase order process.
• Coordinate and manage, along with the building principal/supervisor, the office/building budget process.
• Open and scan mail and attach pertinent file data. Compose routine letters and memoranda for supervisor's signature on own initiative or from general verbal instructions.
• Distribute/collect employee time cards and maintain twelve month clerical employees' vacation schedule and personal days/attendance records.
• Arrange for substitute coverage for absent staff members. Contact instructional staff and arrange for individual class coverage when substitutes are unavailable.
• Receive visitors and direct them to proper personnel.
• Type a variety of letters and reports from written copy and prepare special reports pertinent to Supervisor's responsibilities as directed.
• Accumulate data and maintain accurate records and files of confidential and other data.
• Maintain adequate stock of office supplies.
• Improve existing office methods and procedures, forms and filing systems.
• Answer telephones, receive and transmit messages, answer questions and transfer calls as required, operate electronic entrance device.
• Instruct and guide new or lesser-experienced clerical and personnel.
• Operate a variety of office equipment such as computer, typewriter, copier and fax equipment.
• Manage student attendance, along with an administrator, which includes, but is not limited to communicating with the district attendance officers, and sending first legal notices and citations. (Elementary School)
• Assist with the administration of medications in as per the guidance of the school nurse. (Elementary School/Alternative School)
• Registration of all new or transferred students (Elementary school)
• Coordinates Kindergarten Registration each spring. (Elementary school)