Office Manager-High School

IMDiversity Inc.; Somerville (TN); On-site; USD 32,000 - 52,000; Full time

Job summary

IMDiversity Inc. in Somerville, TN is seeking an Office Manager to support the Principal with administrative tasks and to help coordinate school operations. The role focuses on managing communications, scheduling, and office activities to maintain an efficient environment.

The ideal candidate will have high school graduation, strong organizational skills, and proficient computer and office equipment use. Attendance and attention to detail are essential for success in this role.

Qualifications

• Graduation from High School or GED
• Demonstrated organizational skills
• Verbal and written communication skills
• Proficiency with computers and office equipment

Responsibilities

• Assist the Principal with administrative and clerical duties
• Plan, coordinate and organize office activities
• Coordinate flow of communications and information for school operations
• Manage attendance-related tasks and registrar activities
• Provide accurate attendance reporting for ADA; maintain filing systems
• Greet visitors and liaise with staff, students, parents and the public
• Provide information related to school operations and policies
• Prepare and maintain records and correspondence
• Attend meetings and in-services as assigned

Skills

Organizational skills

Verbal and written communication

Computer proficiency

Attendance / reliability

Attention to detail

Education

High School diploma or GED

Job description

Office Manager-High School
Until Filled (CST)Somerville, TN, USASalaryFull Time
Under the direction of the Principal, perform a variety of secretarial and administrative assistant duties to assist the Principal with administrative and clerical detail; plan, coordinate and organize office and school activities and coordinate flow of communications, correspondence and information in support of school operations and activities as assigned. Serve as the point of contact for the school in various functions.

The qualifications include:

• Graduation from High School or GED
• Demonstrated organizational skills
• Verbal and written communication skills
• Proficiency with computers and office equipment
• Consistent attendance
• Attention to detail and organization
• Attendance is an essential skill for this position!

TITLE: Office Manager

REPORTS TO: Principal

SUPERVISES: N/A

TERM: TBD

JOB GOAL:

Under the direction of the principal, perform a variety of secretarial and administrative assistant duties to assist the Principal with administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information in support of school operations and activities as assigned.

Qualifications:

• Graduation from High School or GED
• Demonstrated organizational skills
• Verbal and written communication skills
• Proficiency with computers and office equipment

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

PERFORMANCE RESPONSIBILITIES:

Job Description: Office Manager

• Perform a variety of secretarial and administrative assistant duties to assist the Principal with administrative and clerical detail
• Plan, coordinate and organize office activities and coordinate flow of communicationsand information in support of school operations and activities
• Assure smooth and efficient office operations of assigned school.
• Perform a variety of clerical duties related to student attendance, including registrar, accounting and recordkeeping activities as assigned by the position
• Provide accurate reporting for daily attendance activities and update attendance data for required ADA reporting
• Provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; serve as a liaison between the administrator, teachers, District staff, outside agencies, students, parents and the public
• Receive visitors, including administrators, staff, students, parents and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator
• Provide technical information related to school operations and related programs, events, timelines, requirements, rules, regulations, policies and procedures.
• Compose, independently or from oral instructions, note or rough draft, a variety of materials
• Provide secretarial assistance to various school site faculty and staff as required including arranging substitutes and entering substitute information/workdays
• Prepare and maintain a variety of records, logs and reports related to assigned activities; establish and maintain filing systems
• Receive, sort, open and distribute incoming mail, e-mail, packages and prepare outgoing mail
• Attend and participate in various meetings and in-services as assigned.

Attendance at Work

FCPS values on-time arrival, regular attendance, and adherence to work schedules. Meeting attendance and punctuality standards is important for maintaining productivity and building a strong team. Employees are expected to be on time for their assigned hours and ready to execute their duties and functions. Consistent attendance is key to an efficient work environment and promotes fairness across our team.

Working Environment:

This job is performed in a generally clean and healthy environment. Generally, the job requires 95% sitting, and 5% standing and walking. Physical Requirements: some lifting, carrying, pushing, and/or pulling; and some fine finger dexterity.