Full-Time Office Assistant

Tech9; Salinas (CA); On-site; USD 47,000 - 57,000; Full time

Job summary

Tech9 is seeking an Office Assistant in Salinas, CA to provide front desk coverage, answer phones, manage messages, and handle mail and faxes. The role requires strong organization, secretarial skills and excellent communication with clients and staff.

Responsibilities include coordinating supplies, assisting with materials, maintaining calendars, and supporting staff with standard office tasks. A CA driver’s license and basic office equipment aptitude are needed.

Qualifications

• Must be organized, self-motivated and exercise good judgment.
• Must be able to perform secretarial duties and have excellent written and verbal communication skills.
• High school diploma or GED and proficiency in Microsoft Office are required.

Responsibilities

• Answers telephones and logs/distributes messages.
• Ensures front desk and telephone coverage at all times.
• Receives, logs and distributes faxes and replaces fax paper as needed.

Skills

Organizational skills

Self-motivated

Secretarial duties

Microsoft Office

Written communication

Verbal communication

Customer service

Interpersonal skills

Education

High school diploma or GED

Tools

Office equipment (fax, copier)

Job description

ESSENTIAL DUTIES:Answers telephones; records and distributes messagesEnsures that the telephone and front desk are covered at all timesReceives, logs and distributes faxes as received and replaces fax paper as neededInventories, requisitions and orders office supplies as neededPerforms “mail runs” when neededCoordinates maintenance persons in locating areas needing attentionEstablishes priorities for task completion with Office ManagerKeeps conference room calendars for reservations for usageAssists with photocopying, assembling and distributing program materialsAssists with filingCreates any needed documents in the form of letters, memorandums, proposals or reportsMaintains confidentiality when dealing with staff and client mattersOpens, date stamps and distributes incoming mailProvides excellent customer service and accurate program information to individuals inquiring about programs and servicesOther duties as assignedMINIMUM QUALIFICATIONS: The Office Assistant must be organized, self-motivated and exercise good judgment. Must be able to perform secretarial duties. Requires good office skills. Must have excellent written and verbal communication skills.High school diploma or GEDProficient in Microsoft OfficeAbility to communicate effectively with clients, staff and medical professionals Ability to take direction and work under general supervision Ability to work effectively and responsibly in a professional settingAbility to work effectively under stress and conflict Ability to be flexible and adaptable in any given situationMaintains boundaries with clientsActs and dress professionally. A valid CA Driver’s License.Automobile Insurance.CPR/First Aid CertificationTB clearance.PHYSICAL EFFORT:Physical, mental and emotional stamina to perform the duties and responsibilities of the positionMental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisionsManual dexterity sufficient to write, use the telephone, computer, calculator and office machines at required speed and accuracyVision sufficient to read handwritten and printed materials and the display screen of various office equipment and machinesHearing sufficient to communicate in person and hold telephone conversations in the normal rangeSpeaking ability in an understandable voice with sufficient volume to be heard in normal conversational distances on the telephone and addressing groupsPhysical stamina sufficient to sustain light to medium physical labor for up to 8 hours, sit and/or walk for prolonged periods of timePhysical mobility sufficient to move about the work environment for sustained periods of time on hard flooring, climb slopes, stairs, ramps and to respond to emergency situationsPhysical strength sufficient to periodically lift, carry, push and/or pull 40 pounds of materials or supplies; occasionally lift, carry, push and/or pull more than 40 pounds with assistanceSalary $47,240 - $57,420 per year D.O.E. Additional 5% if bilingual and biliterate in English and Spanish.E04JI8000gud409bacv