Full-Time Office Admin & Events Coordinator

ESFM® USA; Bellevue (WA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits, including Critical

Accident Insurance

Hospital Indemnity Insurance

Legal Services

Commuter Benefits

Job summary

ESFM USA is seeking an Office Admin Personnel in Bellevue, WA to provide comprehensive administrative support and manage mailroom operations alongside event setup for the organization.

You will handle reception duties, coordinate meetings, and assist with logistics and vendor coordination while supporting daily clerical tasks and ensuring a hospitable, efficient workplace environment.

Qualifications

• Customer service, hospitality, and office suite experience required.

Responsibilities

• Set up/break for conference room events.
• Answers telephones, directs calls, takes messages and runs errands.
• Helps with food and beverage program.
• Submits maintenance requests.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Skills

Customer service

Hospitality

Office suite

Tools

Photocopiers

Scanners

Job description

ESFM USA is seeking an Office Admin Personnel in Bellevue, WA to provide comprehensive administrative support and manage mailroom operations alongside event setup for the organization.

You will handle reception duties, coordinate meetings, and assist with logistics and vendor coordination while supporting daily clerical tasks and ensuring a hospitable, efficient workplace environment.