OFFICE ADMIN PERSONNEL (FULL TIME)

Compass Group USA; Bellevue (WA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Retirement Plan

Health benefits

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Critical Illness Insurance

Accident Insurance

Hospital Indemnity Insurance

Legal Services

Auto & Home Program

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Commuter Benefits

Employee Assistance Program

FSAs

Job summary

ESFM, a division of Compass Group USA, seeks an Office Admin Personnel for a full-time role at our Bellevue, WA location. This position supports daily clerical duties, mail operations, and event logistics coordination.

Primary duties include conference room setup, answering calls, assisting with food and beverage programs, submitting maintenance requests, and preparing meeting minutes. We offer comprehensive benefits and a stable, hospitality-driven work environment.

Qualifications

• Customer service, hospitality, and office suite experience required.
• Associates at ESFM are offered a comprehensive benefits package.

Responsibilities

• Set up/break for conference room events.
• Answers telephones, directs calls, takes messages and runs errands.
• Helps with food and beverage program.
• Submits maintenance requests.
• Prepares meeting agendas, attends meetings and records minutes.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Maintains and updates filing, inventory, mailing and database systems.
• Performs other duties as assigned.

Skills

Customer service

Hospitality

Office suite

Job description

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• We have an opening for a full timeOFFICE ADMIN PERSONNEL position.
• Location: SAP Concur - 601 108th Avenue NE, Bellevue, WA 98004 Note: online applications accepted only.
• Schedule: Full time schedule. Monday - Friday, day shift. More details upon interview.
• Requirement: Customer service, hospitality, and office suite experience required.
• Pay Range: $21.00per hour to$25.00per hour

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions.This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary

Summary: Provides comprehensive administrative support by executing daily clerical duties, managing incoming/outgoing mailroom operations, and assisting with the logistical coordination and setting up of company events.

Essential Duties and Responsibilities:

• Set up/break for conference room events.
• Answers telephones, directs calls, takes messages and runs errands.
• Helps with food and beverage program.
• Submits maintenance requests.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Associates at ESFM are offered many fantastic benefits.

Full-time and part-time positions offerthe following benefits to associates: Retirement Plan,Associate Shopping Program,Health and Wellness Programs,Discount Marketplace,Identity Theft Protection,Pet Insurance,Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offerthe following benefits to associates: Medical,Dental,Vision,Life Insurance/AD,Disability Insurance,Commuter Benefits,Employee Assistance Program,Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

About Compass Group: Achieving leadership in the foodservice and facility management industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

ESFM maintains a drug-free workplace.

ESFM

Nearest Major Market: Seattle

Nearest Secondary Market: Bellevue

Job Segment: Clerical, Administrative Assistant, Food Service, Administrative, Hospitality