Full-Time General Office Admin

GeoTek; Albuquerque (NM); On-site; USD 27,014 - 29,756; Full time

Job summary

GeoTek is seeking a Full-Time General Office Admin to join our Albuquerque, NM office. The role focuses on administrative duties, managing calls, mail, and scheduling, with Ajara experience a plus.

Responsibilities include data entry, preparing reports, and supporting onboarding. Candidates should be detail-oriented, organized, and proficient with common office software; college degree is preferred but not required.

Qualifications

• College degree preferred but not required.
• Good typing skills and attention to detail.
• Well organized with ability to use computer applications.
• Experience with multi-phone lines and office equipment.

Responsibilities

• Answers, screens, routes incoming calls.
• Orders and maintains supplies; arrange equipment maintenance.
• Reviews and routes incoming mail.
• Prepare outgoing mail and correspondence (emails, faxes, deliveries).
• Takes client calls and enters them into scheduling program.
• Provide clients with up-to-date information on insurance certificates and licenses.
• Assist HR with onsite onboarding tasks for new hires.
• Perform other duties as assigned by management.

Skills

Typing

Attention to detail

Well organized

Computer applications

Phone systems

Education

College degree preferred

Tools

Ajara

Job description

Incorporated in 1997, GeoTek is a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting. We are founded on the principle of providing strong business partnerships with our clients by demonstrating a committed passion for those who demand technical advice and responsive customer service that adds value to their projects.

Our mission is to build and maintain strong business partnerships by demonstrating a committed passion for the principles of high-quality customer service and professional consultation that results in optimum value to our clients. We provide our employees with just compensation and a challenging, stable work environment that embodies ongoing opportunities for them to further their individual goals. We also aim to furnish a good return for our shareholders by consistently achieving our financial objectives.

GeoTek offers a variety of jobs to build on your professional career, with multiple offices located in Nevada, California, Idaho, Arizona, and New Mexico. Our branch offices serve more than just the state they are located in, providing services across a wide region.

We are currently looking for a Full-Time General Office Admin to join our Albuquerque, NM office.

Summary

General administrative office duties, operates central telephone to effectively route incoming calls, receives vendors, customers, visitors and answers general questions and directs individual to the appropriate person. Performs general administrative duties including scanning, data entry, preparing reports, mail distribution, typing, sorting, filing, and other clerical duties as directed. Knowledge and experience using Ajara is a plus!

Supervision Exercised

Direct Supervisory Responsibility: None

Certificates/License:

None

Education and Experience

Any combination of education and experience that would provide the required skill and knowledge for success. College degree preferred but not required. Good typing skills, attentive to detail, accurate. Well organized. Knowledge and ability to use computer applications, multi-phone lines and other office equipment.

Essential Job Functions

• Answers, screens, routes, incoming calls
• Orders and maintains supplies and arrange for equipment maintenance
• Reviews and routes incoming mail
• Prepare outgoing mail and correspondence including emails, faxes, deliveries
• Takes client calls and enters them into our scheduling program.
• Reviews and routes incoming mail
• Demonstrates and conveys a favorable image of the organization
• Inputs data relating to projects including, but not limited to timesheets, work orders, proposal numbers, time charged to projects, mileage, lab data, and other.
• Initiate and follow-through on collection efforts, including contacting clients with overdue balances and documenting all collection activities in accordance with company protocols.
• Around scheduling section: Collecting a variety of details such as job numbers, date and time of work, contact information, and any other important data.
• Provide clients with up-to-date information on insurance certificates, business licenses, and other administrative documentation as needed to support project and contractual requirements.
• Assist corporate human resources with onsite onboarding tasks for new hires.
• Perform other duties as assigned by management.
• Recognize and maintain confidentiality of work materials as appropriate

Physical Activities and Requirements

Performing, general physical activities, talking, hearing and seeing. Talking, especially where one must frequently convey detailed or important information accurately, or quickly. Average hearing or normal conversation and receiving ordinary information. Repetitive movements using wrists, hands or fingers. Average visual abilities to prepare or inspect documents or products or operate machinery. Sedentary work; sitting. Occasional standing. Sits or stands up to 6-8 hours per day, must be able to lift 10-30lbs. occasionally

Pay Range

$19.61—$21.60 USD

GeoTek is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law.