Full-Time Finance Assistant

Padua Franciscan High School; Parma (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Padua Franciscan High School is seeking a Full-Time Finance Assistant to facilitate efficient financial and administrative operations. The role includes responsibilities in accounts receivable, accounts payable, payroll support, and general administrative tasks.

Ideal candidates will hold an associates degree in Business or Accounting and have at least 2 years of bookkeeping or banking experience. Proficiency in financial software such as Blackbaud Financial Edge NXT and ADP Payroll is preferred.

Qualifications

• 2+ Years of bookkeeping or banking experience.

Responsibilities

• Handle Accounts Receivable and Cash Receipts.
• Manage Accounts Payable and verify invoices.
• Provide Payroll and HR support.
• Perform general administrative duties.

Skills

Proficiency in Blackbaud Financial Edge NXT

Proficiency in ADP Payroll

Proficiency in MS Office

Proficiency in Google Workspace

Strong interpersonal skills

Time management skills

Problem-solving skills

Strong verbal communication

Strong written communication

Education

Associates degree in Business, Accounting or a related field

Job description

Padua Franciscan High School is currently looking for a Full-Time Finance Assistant who provides essential financial, administrative and clerical services to ensure efficient, accurate and compliant financial and administrative operations.

Job Category: Clerical
Department: Business Office
Position Type: Full-time, hourly
Immediate Supervisor Vice President of Finance

ROLE AND RESPONSIBILITIES

• Accounts Receivable / Cash Receipts
• Bill student accounts according to the tuition schedule established by the VP of Finance and President
• Record and post all student receipts to individual accounts accurately
• Generate monthly aging reports, outstanding receivables and other reports directed by the VP of Finance
• Record Miscellaneous Income receipts to the Business Office and record as specified by the VP of Finance
• Record receipts for Club Accounts and maintain separate from normal Accounts Receivable and Miscellaneous Income
• Record and reconcile daily receipts for Bruin Shop
• Prepare bank deposits for approval by the VP of Finance

Accounts Payable / Cash Disbursements

• Receive and verify invoices and requisitions for goods and services
• Verify transactions comply with financial policies and procedures
• Enter approved vendor invoices into system for payment
• Assist Department Chairpersons and Administrators with the Purchase Order process

Payroll & HR Support

• Maintain confidential employee files in conjunction with the VP of Finance
• Verify timecards, hours worked and deductionsBatch payroll data for processing in a third-party payroll platform (ADP)

Administrative Support

• Interact with clients and employees, relaying information, answering inquiries and providing clear explanations on a daily basis, remaining professional and respectful at all times
• Open and sort daily Business Office mail
• Monitor and ordering of office and other supplies
• Maintain filing system for all financial documents
• Uphold strict confidentiality regarding all student, family and employee financial data.
• Perform other operational duties as assigned by the VP of Finance

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Associates degree in Business, Accounting or a related field
• 2+ Years of bookkeeping or banking experience

PREFERRED SKILLS

• Proficiency in Blackbaud Financial Edge NXT (or similar school ERP), ADP Payroll, MS Office and Google Workspace
• Knowledge of accounts payable, accounts receivable, general ledger maintenance and internal control concepts
• Knowledge of payroll functions and procedures
• Strong interpersonal, time management and problem-solving skills
• Strong verbal and written communication skills