Full Time | Corporate, GA

Paycom - ATS; Atlanta, Northern (GA, KY); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Paid sick time

10 company holidays

4 weeks vacation time

Remote work

Employee discount

Monthly session vouchers

Job summary

Muse Paintbar, a multi-state remote-friendly employer, seeks an Accounts Payable Specialist to oversee AP processes, coordinate vendor payments, and improve internal controls. You will interact with vendors and internal teams to ensure accuracy and timely payments from a Georgia-based remote position with occasional in-person meetings.

Ideal candidates have 2+ years in AP, proficiency in QuickBooks, Excel, and strong communication skills.

Qualifications

• 2+ years of experience in accounts payable or related financial operations.
• Experience with QuickBooks or similar software.
• Advanced proficiency in Excel and Google Sheets.
• Strong attention to detail and accuracy.

Responsibilities

• Manage day-to-day accounts payable from invoice receipt to payment.
• Resolve invoice discrepancies, payment issues, and vendor disputes.
• Enter vendor invoices into QuickBooks with accurate GL coding.
• Coordinate payments via ACH, checks, and portals.
• Prepare cash flow reports and support monthly close.

Skills

Attention to detail

Communication

Time management

Independent work

Remote work experience

Problem solving

Tools

QuickBooks

Excel

Google Sheets

Job description

## Description## **Who We Are**Muse Paintbar is a guided painting experience with 26 studios across the East Coast. Acrylic paint, easels, a bar and kitchen, and a few hundred people a week who show up, fully confident that they have no artistic ability whatsoever. They leave with a painting they're proud of and a good story. We're not a gallery, and we're not a classroom. We're a great night out that happens to involve a paintbrush.## **Who You Are**You're self-driven, organized, and detail-oriented. You're comfortable managing deadlines, overseeing and implementing accounts payable processes, analyzing numbers, and keeping things moving for a multi-state organization. You're proactive about identifying discrepancies, asking questions, and following through until an issue is resolved. You can work independently while also communicating clearly with vendors and internal teams, and you understand that accuracy, reliability, and organization are essential to keeping the business running smoothly.## **The Role**The Accounts Payable Specialist is responsible for overseeing and coordinating our accounts payable function to ensure the accurate and timely processing of invoices, vendor payments, expense reimbursements, and related financial transactions. This position exercises discretion and independent judgment in resolving payment issues, analyzing vendor accounts, improving processes, and ensuring compliance with company policies and accounting standards.The Accounts Payable Specialist serves as a key liaison between vendors and internal departments. This position reports to the Financial Controller and is remote-based in Georgia with occasional in-person meetings.## **What You'll Own**### **Accounts Payable & Vendor Management*** Manage the day-to-day accounts payable process from invoice receipt through payment* Manage the AP inbox, identifying and completing invoices while responding to general vendor correspondence* Resolve complex invoice discrepancies, payment issues, vendor disputes, and reconciliation variances* Review and maintain vendor records, including collecting required 1099 information* Enter vendor invoices and payables into QuickBooks with accurate general ledger coding* Review invoices and payment information for accuracy and completeness* Communicate with vendors and internal teams to resolve discrepancies and ensure timely payment* Maintain organized and accurate AP records* Develop, document, and recommend improvements to accounts payable procedures and workflows to enhance efficiency and strengthen internal controls### **Payment Processing & Cash Management*** Coordinate and process vendor payments through ACH, check, and vendor payment portals* Post cash payments accurately in QuickBooks* Prepare weekly cash funding reports to support cash flow planning and payment needs* Prepare and maintain vendor-specific spreadsheets and reporting* Ensure payment activity is accurately reflected in the general ledger* Monitor accounts payable reports and recommend actions to optimize cash flow and maintain positive vendor relationships### **Reconciliations & Financial Reporting*** Reconcile American Express activity and investigate discrepancies* Support periodic audit and documentation requests* Prepare vendor-specific reporting as needed* Prepare and maintain the monthly rent schedule* Coordinate AP activity and required documentation with the Financial Controller to support the monthly close schedule### **Year-End*** Collect and maintain vendor information required for 1099 reporting* Support the preparation and filing of annual 1099s* Assist with year-end AP reporting and reconciliation as needed* Other duties as assigned*The above is intended to describe the general content of and requirements for the position. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities of this job at any time. Muse Paintbar will provide reasonable accommodations to enable individuals to perform their essential job duties consistent with applicable law.**Muse Paintbar is an equal-opportunity employer committed to inclusion and diversity. As a proud equal opportunity employer, we do not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender, gender identity or expression, age, marital status, mental or physical disability, military or veteran status, pregnancy, or any other protected characteristic.*## Qualifications## **What You Bring*** 2+ years of experience in accounts payable, bookkeeping, accounting, or a related financial operations role* Strong attention to detail and commitment to accuracy* Experience with QuickBooks or similar accounting software* Advanced proficiency in Excel and Google Sheets* Strong organizational and time-management skills* Ability to manage recurring deadlines and prioritize competing requests* Clear and professional written and verbal communication skills* Ability to work independently in a remote environment while staying connected with colleagues* Strong judgment and willingness to ask questions## **Physical Requirements*** Extended periods sitting and working on a computer* Reliable internet, reliable phone and laptop/computer, and a quiet, well-lit space for full-time remote work* **Must reside in Georgia** and be willing and able to travel to Atlanta and within our footprint as needed## **What You'll Enjoy*** Salary range of $55,000 to $62,000, depending on experience* Paid sick time, 10 company holidays, and 4 weeks of accrued vacation time* Medical, Dental, and Vision health benefits effective upon hire following enrollment* Additional insurance options, including life insurance and disability options* Employee discount and monthly session vouchers