Accounts Payable Specialist

Paycom - ATS; Atlanta (GA); Remote; USD 55,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Paid vacation

Life insurance

Disability insurance

Employee discount

Session vouchers

Job summary

Muse Paintbar is seeking an Accounts Payable Specialist for a remote-based role based in Georgia, with occasional in-person meetings. You will oversee invoices, payments, and reconciliations, working closely with vendors and internal teams to ensure accuracy and timely processing.

The role requires 2+ years in AP or related fields, strong Excel/QuickBooks skills, and meticulous attention to detail. Competitive benefits include health coverage and paid time off.

Qualifications

• 2+ years of experience in accounts payable, bookkeeping, accounting, or a related financial operations role.
• Strong attention to detail and commitment to accuracy.
• Experience with QuickBooks or similar accounting software.
• Advanced proficiency in Excel and Google Sheets.
• Strong organizational and time-management skills.

Responsibilities

• Manage the day-to-day accounts payable process from invoice receipt through payment.
• Coordinate and process vendor payments through ACH, check, and portals.
• Enter vendor invoices and payables into QuickBooks with accurate GL coding.
• Reconcile AmEx activity and investigate discrepancies.
• Prepare vendor-specific reporting and supporting schedules.
• Assist with year-end AP reporting and 1099s.

Skills

Accounts payable

Attention to detail

Time management

Communication

Remote work

Tools

QuickBooks

Excel

Google Sheets

Job description

Who We AreMuse Paintbar is a guided painting experience with 26 studios across the East Coast. Acrylic paint, easels, a bar and kitchen, and a few hundred people a week who show up, fully confident that they have no artistic ability whatsoever. They leave with a painting they're proud of and a good story. We're not a gallery, and we're not a classroom. We're a great night out that happens to involve a paintbrush.Who You AreYou’re self-driven, organized, and detail-oriented. You’re comfortable managing deadlines, overseeing and implementing accounts payable processes, analyzing numbers, and keeping things moving for a multi-state organization. You’re proactive about identifying discrepancies, asking questions, and following through until an issue is resolved. You can work independently while also communicating clearly with vendors and internal teams, and you understand that accuracy, reliability, and organization are essential to keeping the business running smoothly.The RoleThe Accounts Payable Specialist is responsible for overseeing and coordinating our accounts payable function to ensure the accurate and timely processing of invoices, vendor payments, expense reimbursements, and related financial transactions. This position exercises discretion and independent judgment in resolving payment issues, analyzing vendor accounts, improving processes, and ensuring compliance with company policies and accounting standards.The Accounts Payable Specialist serves as a key liaison between vendors and internal departments. This position reports to the Financial Controller and is remote-based in Georgia with occasional in-person meetings.What You'll OwnAccounts Payable & Vendor ManagementManage the day-to-day accounts payable process from invoice receipt through paymentManage the AP inbox, identifying and completing invoices while responding to general vendor correspondenceResolve complex invoice discrepancies, payment issues, vendor disputes, and reconciliation variancesReview and maintain vendor records, including collecting required 1099 informationEnter vendor invoices and payables into QuickBooks with accurate general ledger codingReview invoices and payment information for accuracy and completenessCommunicate with vendors and internal teams to resolve discrepancies and ensure timely paymentMaintain organized and accurate AP recordsDevelop, document, and recommend improvements to accounts payable procedures and workflows to enhance efficiency and strengthen internal controlsPayment Processing & Cash ManagementCoordinate and process vendor payments through ACH, check, and vendor payment portalsPost cash payments accurately in QuickBooksPrepare weekly cash funding reports to support cash flow planning and payment needsPrepare and maintain vendor-specific spreadsheets and reportingEnsure payment activity is accurately reflected in the general ledgerMonitor accounts payable reports and recommend actions to optimize cash flow and maintain positive vendor relationshipsReconciliations & Financial ReportingReconcile American Express activity and investigate discrepanciesSupport periodic audit and documentation requestsPrepare vendor-specific reporting as neededPrepare and maintain the monthly rent scheduleCoordinate AP activity and required documentation with the Financial Controller to support the monthly close scheduleYear-EndCollect and maintain vendor information required for 1099 reportingSupport the preparation and filing of annual 1099sAssist with year-end AP reporting and reconciliation as neededOther duties as assignedThe above is intended to describe the general content of and requirements for the position. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities of this job at any time. Muse Paintbar will provide reasonable accommodations to enable individuals to perform their essential job duties consistent with applicable law.Muse Paintbar is an equal-opportunity employer committed to inclusion and diversity. As a proud equal opportunity employer, we do not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender, gender identity or expression, age, marital status, mental or physical disability, military or veteran status, pregnancy, or any other protected characteristic.What You Bring2+ years of experience in accounts payable, bookkeeping, accounting, or a related financial operations roleStrong attention to detail and commitment to accuracyExperience with QuickBooks or similar accounting softwareAdvanced proficiency in Excel and Google SheetsStrong organizational and time-management skillsAbility to manage recurring deadlines and prioritize competing requestsClear and professional written and verbal communication skillsAbility to work independently in a remote environment while staying connected with colleaguesStrong judgment and willingness to ask questionsPhysical RequirementsExtended periods sitting and working on a computerReliable internet, reliable phone and laptop/computer, and a quiet, well-lit space for full-time remote workMust reside in Georgia and be willing and able to travel to Atlanta and within our footprint as neededWhat You'll EnjoySalary range of $55,000 to $62,000, depending on experiencePaid sick time, 10 company holidays, and 4 weeks of accrued vacation timeMedical, Dental, and Vision health benefits effective upon hire following enrollmentAdditional insurance options, including life insurance and disability optionsEmployee discount and monthly session vouchers