Full-Time Bookkeeper / Office Manager

Eddy; Village of Westhampton Beach (NY); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

401(k)

Health benefits

Paid vacation

Paid holidays

Bonuses

Job summary

HCMC Inc. in the Hamptons is seeking a full-time Bookkeeper / Office Manager to manage day-to-day bookkeeping and office operations. The role requires detail orientation, dependability, and proactive problem-solving while maintaining confidential financial information.

You will handle AP/AR, payroll, reconciliations, and financial recordkeeping in QuickBooks, with coordination with external accountants as needed. Strong Excel and MS Office proficiency is essential in a fast-paced environment.

Qualifications

• Experience with QuickBooks Online and/or Desktop.
• Strong understanding of AP, AR, payroll, and reconciliations.
• Excellent organizational skills and attention to detail.

Responsibilities

• Oversee Accounts Payable: review, code, invoice entry and vendor payments.
• Oversee Accounts Receivable: invoicing, payments, overdue follow-ups.
• Process payroll: hours, records, deductions and documentation.

Skills

QuickBooks

AP

AR

Payroll

Excel

Outlook

Office apps

Accounting principles

Organization

Confidentiality

Communication

Tools

QuickBooks Online

QuickBooks Desktop

Microsoft Excel

Job description

About UsHome Care Maintenance Company (HCMC Inc.) is a premier Property & Estate Management firm in the Hamptons, with over 20 years of experience providing exceptional service. Our team is known for professionalism, responsiveness, and meticulous attention to detail while managing luxury homes and properties throughout the Hamptons.Position Available: Full-Time Bookkeeper / Office ManagerHCMC is seeking an experienced, highly organized Full-Time Bookkeeper / Office Manager to oversee the company's day-to-day bookkeeping and office operations.The ideal candidate will have strong accounting and organizational skills, be comfortable managing multiple responsibilities independently, and have experience working with QuickBooks. This position requires someone who is detail-oriented, dependable, proactive, and capable of keeping financial and administrative operations organized in a fast-paced environment.Key ResponsibilitiesManage Accounts Payable, including reviewing, entering, coding, and processing vendor invoices and scheduling paymentsManage Accounts Receivable, including invoicing, recording payments, monitoring outstanding balances, and following up on receivablesProcess and maintain payroll, including employee hours, payroll records, deductions, and related documentationPerform bank and credit card reconciliations and research/resolve discrepanciesMaintain accurate and up-to-date financial records in QuickBooksReview financial activity and maintain supporting documentation for transactionsMaintain vendor records, W-9s, certificates of insurance, and other required documentationCoordinate with accountants and other financial professionals as neededAssist with financial reporting and provide requested bookkeeping records and documentationOversee general office organization, administrative procedures, records, and filing systemsManage the company's vehicle fleet, including registrations, insurance documentation, inspections, maintenance/service schedules, and related recordsMonitor recurring company expenses, subscriptions, utilities, and vendor accountsMaintain organized digital records on the company's shared drive as well as required hard-copy filesAssist management with day-to-day office operations and special projectsCommunicate with vendors, employees, clients, and management regarding financial and administrative mattersIdentify discrepancies or issues and bring them to management's attention promptlyQualificationsPrior bookkeeping and/or office management experience requiredStrong working knowledge of QuickBooks Online and/or QuickBooks DesktopExperience with Accounts Payable, Accounts Receivable, payroll, and bank reconciliationsProficiency in Microsoft Excel, Outlook, and general Microsoft Office applicationsStrong understanding of basic bookkeeping and accounting principlesExcellent organizational skills and attention to detailAbility to manage multiple deadlines and changing prioritiesStrong problem-solving and follow-through skillsAbility to work independently while collaborating with management and other team membersProfessional written and verbal communication skillsAbility to maintain confidentiality when handling financial, employee, and company informationDependable, self-motivated, and proactiveJob DetailsSchedule: Monday through Friday, 8:00 AM – 4:30 PMEmployment Type: Full-TimeCompensation: $100-$130kBenefits: 401(k), health benefits, paid vacation, paid holidays, and bonusesE04JI80038m5409d811