Full-Time Administrative Assistant

HumanGood; San Diego (CA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health Plan

Dental Plan

Vision Plan

PTO 20 days

Holidays

401(k) match

HSA

Tuition Reimbursement

Cell Phone Plan

Employee Assistance Program

Job summary

HumanGood's White Sands life plan community in La Jolla, CA is seeking a full-time Administrative Assistant to join the Buildings & Grounds team. You will provide administrative support to coordinate services across departments and help residents maximize independence.

The role requires at least one year of clerical experience and a high school diploma, with some college coursework in clerical skills. You will schedule, file, draft correspondence, and maintain calendars while upholding HIPAA

Qualifications

• At least one year of clerical experience or equivalent training.
• High school diploma or equivalent.
• Some college coursework or vocational schooling with clerical skills including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling.

Responsibilities

• Act as a liaison between departments for coordination of services.
• Prepares letters, memorandums, reports, forms, invitations, and flyers.
• Send out notices for meetings.
• Create agendas, prepare minutes, and distribute reports and materials for meetings; use appropriate software.
• Coordinate and update the Director of Buildings & Grounds schedule and calendar.
• Coordinate and update Room Bookings and event setups; create work orders as needed.
• Schedule and coordinate staff and resident committee meetings; issue scheduling notifications.
• Organize and maintain an administrative filing system to comply with federal and state regulations.
• Maintain department office supplies and resources; ensure HIPAA confidentiality.

Skills

Clerical skills

Scheduling

Microsoft Office

Transcription

Filing

Education

High school diploma

Some college coursework

Tools

Microsoft Word

Excel

Calendar software

Job description

Job Details

Description White Sands, a HumanGood life plan community (CCRC) in beautiful La Jolla, CA, is seeking a full-time Administrative Assistant to join our Buildings & Grounds team. As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that our residents are provided with every opportunity to become their best selves as they define it, and this begins with YOU. You would develop awareness of residents’ interests and needs and assist residents to maximize their independence.

Shift: Full-Time Monday-Friday 8am-5pm with an hour lunch Pay Range: $21-$24/hr. based on experience To Be Successful In The Role, You Would Have

• At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.
• High school diploma or equivalent
• Some college coursework or vocational school courses emphasizing clerical skills, including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling;

You would be responsible for providing Administrative Support to our Buildings & Grounds Department:

• Act as a liaison between departments for coordination of services;
• Prepares letters of correspondence, memorandums, reports, forms, invitations, and flyers
• Send out notices for meetings
• Creates agendas, prepares minutes, and distributes reports and materials for various meetings as required, using appropriate software
• Coordinates and updates the Director of Buildings & Grounds schedule and calendar
• Coordinates and updates Room Bookings relating to resident/department events, which includes creating work orders for event set-ups and breakdowns
• Schedules and coordinates staff and resident committee meetings; completes scheduling notifications
• Organizes and manages an administrative filing system to maintain federal and state regulations and other required administrative documents
• Maintains department office supplies
• Monitors and maintains supplies for the Resident Business Center
• Maintains confidentiality of information in conformance with HIPAA regulations
• Performs related essential duties as required

Mission Essential You would display behavior that supports the mission, vision, behaviors and values of HumanGood.

• Passion
• Inclusion
• Courage
• Innovation
• Impact

What’s in it for you? At HumanGood, we’re driven by purpose—reimagining senior living and creating communities where older adults can thrive. When you join us, you’re part of something bigger, making a meaningful impact in the lives of residents every day. Build your future where you’re supported — you’ll have the total rewards you need to build a confident, secure life for you and your family. Count on a compensation package that maximizes your health, wealth and well-being. And adds up to 40% in value to your base compensation.

We offer a comprehensive range of benefits and perks to support you, including*:

• Health, Dental and Vision Plans- start the 1st of the month following your start date
• 20 days of paid time off (increases with years of service), plus 7 company holidays
• 401(k) with up to 4% employer match and no waiting on funds to vest
• HSA option with employer contribution
• Tuition Reimbursement and continuing education programs
• $25/line unlimited cell phone plan (plus taxes and fees)
• Cell Phone Stipend
• 5-star employer-paid employee assistance program
• Please Note: Benefit eligibility is determined by employment status and regularly scheduled hours.

And as team members support residents, HumanGood supports team members. Here, you’ll have the benefits and compensation you need to build a secure life for your family, and real opportunities to grow in your career, gain leadership skills and develop personally. Join us. You’ll make a difference by helping our team members and our residents realize their full human potential.

Learn more at www.HGcareers.org

Final candidates must successfully complete a pre-employment physical, physical abilities test and the Department of Justice Criminal background clearance.

As an equal opportunity employer, HumanGood provides employment opportunities regardless of race, color, national origin, religion, sex, physical or mental disability, familial status or any other classification protected by law.