Full-Time Accounts Payable Specialist

Cumberland County Schools; Fayetteville (NC); On-site; USD 34,000 - 50,000; Full time

Job summary

Cumberland County Schools in Fayetteville, NC is seeking an Accounts Payable Technician for the 201 Finance department. The role processes invoices, PO's and payments, ensuring accurate ledgers and timely vendor disbursements in compliance with state guidelines.

Requirements include a high school diploma and accounting experience or related coursework, strong numerical and communication skills, and the ability to maintain accurate records. This is a full-time, 12-month position with benefits.

Qualifications

• Graduation from high school and two years of experience in bookkeeping or other accounting work, or graduation from high school supplemented by business school or college level courses in bookkeeping or accounting substituted for the required experience on a year-for-year basis.
• Working knowledge of numbers, figures and accounting information and ability to perform arithmetical calculations and functions.
• Working knowledge of bookkeeping practices and methods and accepted accounting principles.
• Ability to maintain and keep accurate records.
• Ability to communicate effectively in oral and written form.

Responsibilities

• Processes all mail, which includes invoices, statements, credits, checks and correspondence from vendors, individual schools and departments.
• Accumulates, verifies and processes invoices, purchase orders and receiving reports so that checks are written to vendors on a timely basis.
• Investigates items not received by central receiving.
• Provides current and accurate account information to vendors, schools, personnel and the public.
• Resolves problems encountered by vendors, schools, departments, and vendors in the process of preparing invoices for payment.
• Maintains a numerical pending purchase order system for daily action and updates open purchase order report periodically.
• Processes and reviews all direct payment requests for completeness, proprietary, adequacy and accuracy of computations and obtain appropriate approval signatures.
• Calculates and communicates disbursement totals for cash requests and ensures timely disbursement of funds within state and federal guidelines.
• Posts data concerning receipt and disbursement of funds to the proper accounts.
• Maintains and is responsible for the accuracy of and completeness of accounts involving varied and complex entries such as appropriations, allotment ledgers, budgetary controls, etc.
• requiring the applications of specialized bookkeeping procedures.
• Maintains adjusting entries in journals and ledgers according to specific instruction and standard procedures.
• Reconciles accounts and prepares financial statements and reports from the records maintained and distributes to appropriate supervisors and or departments.
• Maintains files of invoices, checks, receiving reports.
• Processes invoices and prints computer-generated checks, cancels invoice with paid stamp, and prints voucher register.
• Assembles and prepares Sales Tax Report on invoices for all funds that do not have proper sales tax remitted and sends report and check to the state.
• Provides assistance to the Associate Superintendent for Business Operations and the Accounting Manager as requested.
• Serves on various school system committees as requested.
• Serves as team player and role model for other employees in the organization; demonstrates a commitment to continuous quality improvement; supports and exhibits organizational core values of caring, respect, integrity, responsibility, high expectations, being customer driven, and valuing fairness.
• Performs other duties and accepts responsibilities as assigned.

Skills

Numerical ability

Communication skills

Bookkeeping knowledge

Education

High School Diploma

Job description

Cumberland County Schools in Fayetteville, NC is seeking an Accounts Payable Technician for the 201 Finance department. The role processes invoices, PO's and payments, ensuring accurate ledgers and timely vendor disbursements in compliance with state guidelines.

Requirements include a high school diploma and accounting experience or related coursework, strong numerical and communication skills, and the ability to maintain accurate records. This is a full-time, 12-month position with benefits.