Full-Cycle Accounting Clerk - Manufacturing ERP

Vacuum Process Engineering, Inc.; Sacramento (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

Vacuum Process Engineering, Inc. is seeking an experienced accountant to manage the full accounting cycle and maintain the chart of accounts in a manufacturing environment.

You will process AP/AR, payroll, invoicing, and monthly reconciliations while ensuring accurate cost allocations and timely reporting. The role requires 3–5 years of full-cycle accounting experience, proficiency with MS Office and ERP systems, and a detail-oriented approach to deadlines and audits.

Qualifications

• Minimum 3–5 years of full-cycle accounting experience, preferably in manufacturing.
• Proficient with MS Word and Excel; good problem solving and accuracy.
• Experience using an ERP system for general ledger, AP/AR, and reporting.
• Ability to meet deadlines and maintain confidentiality.

Responsibilities

• Manage all aspects of the full accounting cycle: A/P, A/R, payroll, bank reconciliations, journal entries, and general ledger.
• Maintain and update the chart of accounts; ensure accurate classification and coding of all transactions.
• Process vendor invoices and match purchase orders and receipts.
• Generate and issue customer invoices based on sales orders, delivery notes, or project milestones.
• Ensure accuracy of billing details including pricing, taxes, shipping, and payment terms.
• Coordinate with engineers to confirm job completion or delivery for invoicing.
• Monitor aging reports and follow up on overdue receivables.
• Collect, review, verify receipts and supporting documentation for all company credit card transactions.
• Ensure transactions are properly coded to the correct general ledger accounts, jobs/projects, and departments.
• Communicate with cardholders to resolve missing receipts, incorrect coding, or policy violations.
• Track raw material and perform monthly inventory reconciliation.
• Prepare and post adjusting journal entries.
• Reconcile balance sheet accounts and analyze P&L accounts.
• Assist with biweekly payroll processing and manage timesheets.
• Process employee expense reports.
• Prepare and file sales tax and property taxes.
• Support external audits and provide necessary documentation.
• Provide backup support for other accounting team members during vacations, absences, or peak periods.
• Take on additional tasks temporarily as needed to support business continuity.

Skills

Analytical skills

MS Office

Education

Diploma or degree in Accounting or Finance

Tools

ERP system

Job description

Vacuum Process Engineering, Inc. is seeking an experienced accountant to manage the full accounting cycle and maintain the chart of accounts in a manufacturing environment.

You will process AP/AR, payroll, invoicing, and monthly reconciliations while ensuring accurate cost allocations and timely reporting. The role requires 3–5 years of full-cycle accounting experience, proficiency with MS Office and ERP systems, and a detail-oriented approach to deadlines and audits.