Accounting Clerk

Vacuum Process Engineering, Inc.; Sacramento (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

Vacuum Process Engineering, Inc. is seeking an experienced accountant to manage the full accounting cycle and maintain the chart of accounts in a manufacturing environment.

You will process AP/AR, payroll, invoicing, and monthly reconciliations while ensuring accurate cost allocations and timely reporting. The role requires 3–5 years of full-cycle accounting experience, proficiency with MS Office and ERP systems, and a detail-oriented approach to deadlines and audits.

Qualifications

• Minimum 3–5 years of full-cycle accounting experience, preferably in manufacturing.
• Proficient with MS Word and Excel; good problem solving and accuracy.
• Experience using an ERP system for general ledger, AP/AR, and reporting.
• Ability to meet deadlines and maintain confidentiality.

Responsibilities

• Manage all aspects of the full accounting cycle: A/P, A/R, payroll, bank reconciliations, journal entries, and general ledger.
• Maintain and update the chart of accounts; ensure accurate classification and coding of all transactions.
• Process vendor invoices and match purchase orders and receipts.
• Generate and issue customer invoices based on sales orders, delivery notes, or project milestones.
• Ensure accuracy of billing details including pricing, taxes, shipping, and payment terms.
• Coordinate with engineers to confirm job completion or delivery for invoicing.
• Monitor aging reports and follow up on overdue receivables.
• Collect, review, verify receipts and supporting documentation for all company credit card transactions.
• Ensure transactions are properly coded to the correct general ledger accounts, jobs/projects, and departments.
• Communicate with cardholders to resolve missing receipts, incorrect coding, or policy violations.
• Track raw material and perform monthly inventory reconciliation.
• Prepare and post adjusting journal entries.
• Reconcile balance sheet accounts and analyze P&L accounts.
• Assist with biweekly payroll processing and manage timesheets.
• Process employee expense reports.
• Prepare and file sales tax and property taxes.
• Support external audits and provide necessary documentation.
• Provide backup support for other accounting team members during vacations, absences, or peak periods.
• Take on additional tasks temporarily as needed to support business continuity.

Skills

Analytical skills

MS Office

Education

Diploma or degree in Accounting or Finance

Tools

ERP system

Job description

• Manage all aspects of the full accounting cycle: A/P, A/R, payroll, bank reconciliations, journal entries, and general ledger.
• Maintain and update the chart of accounts; ensure accurate classification and coding of all transactions.
• Process vendor invoices and match purchase orders and receipts.
• Generate and issue customer invoices based on sales orders, delivery notes, or project milestones.
• Ensure accuracy of billing details including pricing, taxes, shipping, and payment terms.
• Coordinate with engineers to confirm job completion or delivery for invoicing.
• Monitor aging reports and follow up on overdue receivables.
• Collect, review, verify receipts and supporting documentation for all company credit card transactions.
• Ensure transactions are properly coded to the correct general ledger accounts, jobs/projects, and departments.
• Communicate with cardholders to resolve missing receipts, incorrect coding, or policy violations.
• Track raw material and perform monthly inventory reconciliation.
• Prepare and post adjusting journal entries.
• Reconcile balance sheet accounts and analyze P&L accounts.
• Assist with biweekly payroll processing and manage timesheets.
• Process employee expense reports.
• Prepare and file sales tax and property taxes.
• Support external audits and provide necessary documentation.
• Provide backup support for other accounting team members during vacations, absences, or peak periods.
• Take on additional tasks temporarily as needed to support business continuity.

Education and Experience Requirements

• Diploma or degree in Accounting or Finance.
• Minimum 3-5 years of full-cycle accounting experience, preferably in manufacturing.
• Microsoft Office proficiency including Word and Excel
• Experience working within an ERP system
• Detail-oriented, analytical, and able to meet deadlines.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. A

Ability to speak effectively before groups of customers or employees of organization. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

MS Word, Excel, PowerPoint and outlook experience. Intermediate Excel is preferred (Formulas, Harts, Pivot Tables).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

About Us

VPE Thermal is a subsidiary of Vacuum Process Engineering and is focused on the heat exchanger business (design and fabrication) for various services. We have a versatile project portfolio with exciting prospects and opportunities ranging from hydrogen systems to particle thermal storage primary heat exchanger and fast sodium reactor primary heat exchangers for nuclear applications. Vacuum Process Engineering has been in business for over forty-five years and is at the forefront of advanced technologies in Energy, Aerospace, Defense, Semiconductor, and Chemical Processing.