Full-Charge Bookkeeper

Nationsecurity; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Nationsecurity is seeking a detail-oriented Full-Charge Bookkeeper in New York to own the accounting ecosystem and routine tax operations. You will ensure accuracy across ledgers, manage local and state filings, streamline workflows, and translate data into actionable reporting for leadership.

Ideal candidates have a 2+ year proficiency with QuickBooks Online and strong Excel skills, plus a minimum of 3 years of full-charge bookkeeping experience and a degree in accounting or finance.

Qualifications

• Educational Background: Associate or Bachelor’s degree in Accounting, Finance, or a related discipline.
• Proven Track Record: Minimum of 3 years of hands-on full-charge bookkeeping experience, including functional knowledge of routine corporate, sales, and payroll tax compliance.
• Software Mastery: QuickBooks Online (2+ years) and Microsoft Excel (data tables, lookup, financial modeling).
• Uncompromising Integrity: High ethical standards and discretion with sensitive records.

Responsibilities

• Full-Cycle Financial Ownership: Oversee AP, AR, GL maintenance, journal entries, and reconciliations.
• Month-End Closing & Compliance: Close processes in line with GAAP and corporate standards.
• Tax Administration & Filing: Prepare and file state and local tax returns and 1099s; liaise with CPA firms.
• Asset & Inventory Management: Track inventory and capital assets with depreciation schedules.
• Reporting & Executive Insights: Create balance sheets, income statements, and cash flow reports for leadership.

Skills

Full-charge bookkeeping

GAAP knowledge

Tax compliance

Integrity

Bilingual Spanish

Education

Associate or Bachelor’s degree in Accounting or Finance

Tools

QuickBooks Online

Microsoft Excel

Job description

Position Overview

At our organization, robust financial integrity and thorough compliance are the foundation of long-term operational success. We are seeking a detail-oriented and proactive Full-Charge Bookkeeper to take complete ownership of our accounting ecosystem and routine tax operations. In this vital role, you will uphold uncompromising accuracy across our ledgers, manage local and state tax filings, streamline financial workflows, and translate raw financial data into clear, actionable reporting that empowers leadership to make sound strategic decisions.

Key Responsibilities

• Full-Cycle Financial Ownership: Oversee end-to-end accounting processes, including accounts payable (AP), accounts receivable (AR), general ledger maintenance, journal entries, and monthly bank and credit card reconciliations.
• Month-End Closing & Compliance: Execute efficient month-end and year-end closes while ensuring strict adherence to Generally Accepted Accounting Principles (GAAP) and corporate financial standards.
• Tax Administration & Filing: Prepare, review, and file routine tax returns (such as state sales and use tax, local business taxes, and 1099 annual reporting), manage tax schedules, and serve as the internal point of contact for external CPA firms during annual tax season.
• Asset & Inventory Management: Maintain comprehensive, auditable tracking systems for company inventory, capital assets, and recurring depreciation schedules.
• Reporting & Executive Insights: Synthesize financial data into structured balance sheets, income statements, and cash flow reports, delivering clear insights directly to executive leadership to guide decision-making.

Qualifications & Skills

• Educational Background: Associate or Bachelor’s degree in Accounting, Finance, or a related discipline.
• Proven Track Record: Minimum of 3 years of hands-on full-charge bookkeeping experience, including functional knowledge of routine corporate, sales, and payroll tax compliance.
• Software Mastery: Advanced proficiency in QuickBooks Online (2+ years mandatory) and Microsoft Excel (data tables, lookup functions, and financial modeling).
• Uncompromising Integrity: Demonstrated history of exercising high professional ethics and absolute discretion when handling sensitive corporate and tax records.

Preferred Qualifications

• Prior accounting experience within small-to-midsize businesses (SMBs) or nonprofit organizations.
• Formal tax preparation credentials or experience assisting CPAs with corporate tax returns.
• Bilingual proficiency (conversational or fluent) in Spanish.