Full Charge Bookkeeper

Making-A-Difference-Foundation; Tacoma (WA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Paid holidays

Paid sick time

Vacation accrual

Life insurance

Vision insurance

Job summary

Making-A-Difference-Foundation is seeking a meticulous bookkeeper to manage payroll, tenant billing, AP/AR, and general ledger activities. The role supports farm-related operations and requires strong QuickBooks Online skills and nonprofit experience.

Responsibilities include monthly billing, bank reconciliations, and maintaining organized financial records. Proficiency with Microsoft Office and Windows/Mac OS, plus excellent communication, is essential.

Qualifications

• AA/AS degree or equivalent with 3–5 years' related experience.
• Advanced QuickBooks Online experience, nonprofit background a plus.
• Strong communication and organizational skills.

Responsibilities

• Process payroll bi-monthly and prepare paychecks.
• Monthly tenant billing and accounts receivable tracking.
• Handle AP/AR and general ledger entries accurately.
• Reconcile bank accounts and maintain filing system.
• Pay bills, reimbursements, and health insurance statements.
• Support grant billing and organizational finance procedures.

Skills

QuickBooks Online

Nonprofit experience

Windows & MacOS

Microsoft Office

Communication skills

Detail oriented

Analytical skills

Team collaboration

Education

AA/AS degree

Tools

Excel

Google Docs

Microsoft Office

Job description

Perform a variety of bookkeeping and accounting duties including processing payroll twice monthly, financial record keeping and transactions including accounts payable, receivable and general ledger. Maintains an average of 50 rental accounts and performs monthly billing of rent and related fees. This position will serve as support to our farmers.

Desired individual will have advanced experience with QuickBooks online, demonstrated professionalism and tact in communications with a diversity of individuals, strong organizational and time management skills, acute attention to detail and ability to work well with others. Experience in the nonprofit sector a plus.

Responsibilities, includes but does not limit to:

• Processes payroll at the close of pay periods (5th and 20th of each month); prepares, records and distributes paychecks. Processes state and federal payroll tax deposits and reports in a timely manner.
• Performs monthly billing of tenants.
• Issues checks for bills and employee reimbursements in an accurate and timely manner; ensures that all expenditures are appropriately categorized.
• Pays monthly health insurance bill and reconciles with payroll; pays quarterly workers compensation.
• Reconciles bank accounts.
• Proactively maintains highly organized filing system; files invoices, payroll paperwork, reimbursements, insurance information and other financial records.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Assists in the development and implementation of systems and procedures as needed.
• Performs other duties as assigned by Director of Finance.
• Grant billing and management.
• Lifting, bending, reaching, and stooping to gather files.

Qualifications:

• Advanced proficiency in QuickBooks online. Nonprofit experience a plus
• Associate's degree (AA/AS) or equivalent; three to five years' related experience; or equivalent combination of education and experience
• Additional proficiency in Windows and Macintosh operating systems and with Microsoft Office 2014, Excel, Google Docs and Internet Explorer/Firefox
• Excellent verbal and written communication skills
• Strong organizational, problem-solving, and analytical skills; ability to manage priorities and workflow
• Strong mathematical skills
• Ability to deal effectively with a diversity of individuals at all organizational levels. Good judgment, with the ability to make timely and sound decisions. Understanding of and commitment to our organization's mission
• Five years of experience within related programs is preferred

FT Benefits

• 90% employer paid medical, dental, sick, vacation, long and short term disability, life insurance, vision, dental available the first of the month after 60 days of employment
• 13 paid holidays
• 1 hour sick for every 40 hours worked
• Vacation time after one year of employment beginning with 2 weeks per year accrual

MADF is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. To learn more about the organization please visit www.themadf.org.