Fulbright Specialist Program Operations Associate

World Learning, Inc.; Washington (District of Columbia); Hybrid; USD 32,000 - 39,000; Full time

Job summary

World Learning, Inc. is seeking a Program Associate for the Fulbright Specialist Program in Washington, DC.

The role supports the full project cycle, including applicant processing, matching Specialists to projects, and extensive logistical support to ensure successful program delivery. Under the Program Officer, this position handles communications with Specialists, maintains accurate records in Salesforce, and coordinates travel, visas, and participant benefits while managing a high-volume

Qualifications

• Bachelor's Degree and one year of related work experience.
• Applicants must be authorized to work in the location where this position is offered.

Responsibilities

• Track Specialist applications and answer inquiries from Prospective Specialists and stakeholders.
• Enter project data into Salesforce with data integrity across the project lifecycle.
• Support caseload in assigned countries in Europe and East Asia and the Pacific, arrange travel logistics and visas, enroll participants in health benefits, and assist with program closeouts.
• Request disbursement of payments to Specialists and track costs in the system.
• Support expense reconciliation and maintain financial records with receipts.
• Collect program highlights and quotes for funder reporting.
• Coordinate internally to ensure smooth program delivery and escalate issues to the Program Officer.
• Contribute to other portfolios and program-wide functions as needed.

Skills

Attention to detail

Organization

Communication (written & verbal)

Time management

Adaptability

Logistics coordination

Education

Bachelor's Degree

Tools

Salesforce

Job description

World Learning, Inc. is seeking a Program Associate for the Fulbright Specialist Program in Washington, DC.

The role supports the full project cycle, including applicant processing, matching Specialists to projects, and extensive logistical support to ensure successful program delivery. Under the Program Officer, this position handles communications with Specialists, maintains accurate records in Salesforce, and coordinates travel, visas, and participant benefits while managing a high-volume