Fuel & Lubricant Accounts Payable Specialist

Wilcox + Flegel Oil Co.; Longview (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision, RX, Optional

401(k) with generous company match

Paid Time off, 120 Hours Per Year

7 Paid Holidays

Volunteer Employee Program

Employee Fuel Discount

Wellness Program Incentives

Recognition & Reward Program

Team Member Referral Bonus

Job summary

Wilcox + Flegel Oil Co. seeks a Fuel & Lubricants Account Specialist to join our Finance Team in Washington.

You will process fuel and lubricant invoices, review line items against Bills of Lading and Purchase Orders, and use variance reports to troubleshoot tax and pricing issues. This role requires strong attention to detail, excellent communication with vendors, and the ability to work collaboratively in a team-oriented, stable environment committed to growth.

Qualifications

• High School Diploma required.
• 3+ years of Accounts Payable or Billing and/or Accounts Receivable experience.
• Strong technical and business aptitude required.

Responsibilities

• Process Fuel Accounts Payable Bill of Lading and Fuel/Lube Invoices.
• Prioritize invoices according to cash discount potential and payment terms.
• Interact with vendors through email and/or phone calls as needed.
• Maintain strong working relationships with vendors, customers, and Team Members.
• Participate in meetings with internal stakeholders to review and improve Fuel and Lubricant AP processes.
• Prepare and provide month end reports for outstanding drafts and BOLs and other reports as requested.
• Assist in month end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Provide documentation from files on all items processed for audit samples and as requested.
• Cross-train in other duties within the AP department.
• Other duties as assigned.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Problem solving

Adaptability

Education

High School Diploma

Tools

Microsoft Office

10-key by touch

DM2

Job description

We are looking to add a Fuel & Lubricants Account Specialist to our Finance Team!

If you are a detail-oriented individual with a strong understanding of the Washington and Oregon’s fuel reporting programs, we encourage you to apply for this rewarding opportunity.

Wilcox + Flegel is a match for you if…

You are looking for an employer that provides not only the basics…but SO MUCH MORE.

We provide competitive pay and industry leading benefits that allow you to take care of yourself and the ones that mean the most to you. Our schedules allow you to spend time with those that mean the most to you, doing the things that you enjoy. We also offer development opportunities that line up with your professional goals.

You are looking for a STABLE and professional work environment that offers opportunity for advancement across departments.

Wilcox + Flegel has been a family-owned fuel and lubricant distributor since 1952. Some of our 400+ team members have decades of tenure because we truly value our team members and invest in their learning and development.

You are looking for an employer that values a TEAM ENVIRONMENT.

At Wilcox + Flegel, we all have a common purpose and commitment. Each of our roles is critical and contributes to the success of our organization. As a member of the team, you will be recognized and valued for your contributions, and you’ll have your teammates cheering you on and supporting you along the way!

We offer an industry leading benefits package!

• Medical, Dental, Vision, RX, Optional FSA
• Optional Medical Waive Bonus
• Company paid Life Insurance, Short Term & Long-Term Disability, and AD&D
• 401(k) with generous company match
• Paid Time off, 120 Hours Per Year
• 7 Paid Holidays
• Working Holiday Pay
• Volunteer Employee Program - get paid to volunteer!
• Employee Fuel Discount Account
• Wellness Program Incentives
• Recognition & Reward Program
• Team Member Referral Bonus

Position Summary:

Responsible for processing fuel and lubricant invoices received by importing and email, reviewing, matching to Bill of Lading and Purchase Orders. You will be reviewing multiple line items for accuracy and utilizing Variance Reports to troubleshoot and validate. This position will rely on your troubleshooting and analytical skills to problem solve tax and pricing issues. This is a dynamic position that interfaces with vendors. Responsible to consistently role model our Core Values.

Essential Position Functions and Responsibilities:

• Process Fuel Accounts Payable Bill of Lading and Fuel/Lube Invoices
• Prioritize invoices according to cash discount potential and payment terms
• Interact with vendors through email and/or phone calls as needed
• Responsible for maintaining strong working relationships with vendors, customers, and Team Members
• Participates in meetings with internal stakeholders to review and improve Fuel and Lubricant AP processes
• Prepares and provides month end reports for outstanding drafts and BOLs and other reports as requested.
• Assists in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Providing documentation from files on all items processed for audit samples and as requested.
• Responsible for maintaining industry knowledge
• Responsible to cross train in other duties and responsibilities within the AP department
• Other duties as assigned

Critical Core Competencies and Skills:

• Excellent interpersonal skills as well as verbal and written communication skill
• Must be highly organized with strong ability to multi-task
• Able to assess competing demands and determine appropriate direction
• Self-motivated with tenacity
• Proven ability to learn quickly and adapt to changing environment; agile, flexible, and resilient

Minimum Education and Experience:

• High School Diploma required
• 3+ years of Accounts Payable or Billing and/or Accounts Receivable experience
• Strong technical and business aptitude required

Licenses, Certifications and/or Registrations (note if Required or Preferred):

• NA

Equipment and Software Requirements:

• Proficient in Microsoft Office, 10-key by touch, DM2 experience a plus

Position Location/Working Conditions/Equipment:

• Office Environment

Physical Requirements:

• Typically sitting at desk
• Repetitive wrist, hand or finger movement
• Occasional lifting (40 lbs.)

Equipment:

• Office Equipment