Fuel Finance: AR & AP Specialist

Vintners Distributors Inc; Union City (CA); On-site; USD 73,000 - 76,000; Full time

Benefits offered by this job

Comprehensive Health Insurance

Paid Time Off & Holidays

401(k) Retirement Plan with Company M​

Opportunities for Professional Growth

Job summary

Vintners Distributors Inc. in Union City, CA is seeking an Accounts Payable & Receivable specialist to support wholesale fuel operations with emphasis on billing accuracy and financial reconciliation.

The role covers AR management, AP processing, vendor and customer coordination, and high-volume transactions, working closely with accounting, logistics, and operations to ensure compliant, clean records. Ideal candidates will bring 3–5+ years in AP/AR or billing, strong Excel skills, and excellent

Qualifications

• 3–5+ years in accounts payable, accounts receivable, billing, or financial operations; fuel, logistics, energy experience preferred.
• Proficiency in Microsoft Excel; ability to learn internal systems quickly.
• Strong written and verbal communication with internal teams and external partners.
• High attention to detail with ability to identify trends, troubleshoot issues, and resolve discrepancies.
• Time management skills to handle multiple priorities in a fast-paced environment.
• Team-oriented approach with ability to work independently and collaboratively.

Responsibilities

• Generate and issue fuel invoices for fleet, dealer, and wholesale customers with precision and timeliness.
• Monitor AR aging schedules, identify delinquent accounts, and coordinate collection efforts with internal stakeholders.
• Record customer payments, reconcile discrepancies, and ensure proper posting across entities.
• Investigate billing variances, pricing errors, and tax discrepancies related to fuel deliveries or transactions.
• Maintain accurate customer account profiles, credit limits, and documentation.
• Process vendor fuel invoices, verify pricing, taxes, freight, and delivery documentation.
• Reconcile vendor statements and resolve discrepancies related to fuel loads or bill of lading data.
• Support timely vendor payments and ensure compliance with AP policies.
• Assist with month-end AP close activities, including accruals and reconciliation of fuel-related expenses.
• Produce weekly and monthly financial and operational reports for leadership and client needs.
• Track KPIs related to AR collections, AP processing timelines, billing accuracy, and fuel movement.
• Maintain organized digital records for audit readiness and regulatory compliance.
• Work closely with logistics to verify delivery data and load reconciliation; coordinate with compliance on tax reporting.

Skills

Attention to detail

Analytical thinking

Time management

Communication skills

Team orientation

Tools

Microsoft Excel

Job description

Vintners Distributors Inc. in Union City, CA is seeking an Accounts Payable & Receivable specialist to support wholesale fuel operations with emphasis on billing accuracy and financial reconciliation.

The role covers AR management, AP processing, vendor and customer coordination, and high-volume transactions, working closely with accounting, logistics, and operations to ensure compliant, clean records. Ideal candidates will bring 3–5+ years in AP/AR or billing, strong Excel skills, and excellent