Ft. Worth: Office Manager Pool

Districtwide; Grand Prairie (TX); On-site; USD 18,000 - 26,000; Full time

Job summary

Trinity Basin Preparatory, Inc is seeking an Office Manager to oversee the school front office operations, coordinate administrative tasks, and provide exceptional customer service to students, families, and staff. The COM will act as lead receptionist, manage calendars, prepare reports, and support budget and payroll paperwork as needed.

The role requires high school diploma or equivalent, proficiency in Microsoft Office, and strong organizational and communication skills.

Qualifications

• High school diploma or equivalent required (business/administrative training preferred).
• Proficient typing (60 wpm+).
• Strong customer service, interpersonal and communication skills.
• Proficient in Microsoft Office and standard office software.

Responsibilities

• Manage daily front office operations and coordinate school office activities.
• Serve as lead receptionist and first point of contact for students, families and visitors.
• Prepare reports, correspondence, and confidential materials for the Principal.
• Maintain calendars, schedules, and billing related documentation.
• Assist with payroll-related forms and budget monitoring.

Skills

60 wpm typing

Microsoft Office

Customer service

Office administration

Recordkeeping

Interpersonal skills

Team-oriented

Communication

Professional conduct

Education

High school diploma or equivalent

Tools

Office equipment

Job description

Starting Date: Immediately

Job Description

Salary: $16.00/hr + commensurate work calendar for the 26-27 school year.

Job Function:

The Campus Office Manager (COM) under the direction of the Campus Leadership will manage and coordinate the daily operations of the school front office, providing high-level administrative, operational, and customer service support to the Principal, staff, students, families, and visitors. The COM will serve as the lead office professional and receptionist for the campus, ensuring efficient office operations, exceptional customer service, accurate recordkeeping, and a welcoming, responsive environment for all stakeholders.

Duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following. Other duties may be assigned

Office Operations and Administrative Management:
(a) Organize, prioritize, and manage the daily work and activities of the school office to ensure efficient and effective campus operations.
(b) Coordinate and monitor office procedures, workflows, and systems to support the instructional and operational needs of the campus.
(c) Perform advanced administrative and secretarial support for the Principal, including preparation of correspondence, reports, evaluations, presentations, bulletins, announcements, and confidential materials.
(d) Maintain and coordinate calendars, campus master schedules, handbooks, work orders, appointments, meetings, and special events.
(e) Prepare requisitions, process purchase requests, assign budget codes, monitor available funds, verify receipt of materials, and support campus budget and activity fund management.
(f) Maintain office and instructional supplies and coordinate purchasing and inventory needs.
(g) Process and distribute incoming mail and campus communications.
(h) Ensure school bells and other campus operational systems are set and functioning properly.
(i) Maintain communication and coordination with district departments and other campuses.
Customer Service and Reception:
(j) Serve as the lead receptionist and primary point of contact for the campus, greeting visitors, answering phones, responding to inquiries, and directing individuals appropriately.
(k) Provide exceptional customer service to students, families, staff, and community members in a professional, courteous, and solutions-oriented manner.
(l) Support front office reception functions, including visitor management, front desk coverage, and assistance with campus communications.
(m) Serve as a resource regarding school and district procedures, policies, and general information.
(n) Foster a welcoming, organized, and service-oriented front office environment.
Personnel and Campus Support:
(o) Arrange substitute coverage as needed and orient substitutes to campus procedures and expectations.
(p) Maintain attendance records and process monthly and bi-weekly transmittals, supplemental pay forms, absence/duty reports, and other payroll-related documentation.
(q) Support campus staffing operations and personnel-related documentation.
Student Records and Compliance Support:
(r) Maintain student and staff records, including registration, attendance, transcripts, confidential files, and other required documentation.
(s) Assist in compiling information and preparing reports required for campus, district, and compliance purposes.
(t) Support student enrollment, withdrawals, records requests, and other front office student service functions as assigned.
(u) Perform bookkeeping duties related to campus budgets and activity funds in accordance with district procedures.
(v) Support purchasing, invoicing, reconciliations, deposits, and other financial processes as assigned.
Leadership and Additional Duties:
(w) Support the Principal in coordinating office operations and problem-solving day-to-day campus needs.
(x) Provide guidance and support to office staff to ensure efficient and customer-focused service delivery.
(y) Assist with special projects, campus events, emergency procedures, and operational needs.
(z) Directly supervises the campus front office staff in alignment with the campus principal.
(aa) Anything else as assigned by supervisor.

Requirements:

Education/Certifications

• High school Diploma or equivalent required, business or administrative training preferred.

Knowledge & Skills

• Demonstrated knowledge of school or district operations, office administration, and administrative procedures.
• Demonstrated ability to type/keyboard accurately at 60 wpm or greater.
• Team-oriented with outstanding interpersonal skills, strong customer service and communication skills.
• Demonstrated proficiency in Microsoft Office and other applicable software systems.
• Knowledge of office procedures, bookkeeping practices, and standard office equipment.
• Demonstrated creative problem solver with the humility to ask for help when needed.
• Self-starter with a strong sense of integrity and professional conduct.

Preferred Experience

• Ability to manage multiple priorities, maintain confidentiality, exercise sound judgment, and work independently.
• Strong organizational skills, attention to detail, and problem-solving abilities.Ability to supervise staff and support a positive, service-oriented office culture.

Position Type: Full-Time

Job Categories: Support Staff > Secretary

Ft. Worth: Office Manager Pool

Trinity Basin Preparatory, Inc Districtwide - Grand Prairie, Texas Open in Google Maps

This job is also posted in ESC Region 11 District Consortium Job Board , and Trinity Basin Preparatory, Inc.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Trinity Basin Preparatory
• 2730 N State hwy 360
• Grand Prairie, Texas 75050
• Phone: [phone]
• Email: [e-mail]