FT Facilities Coordinator

The Salvation Army; Sacramento (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

The Salvation Army in Sacramento is seeking a Facilities and Fleet Coordinator to maintain all properties and manage vehicles. The role ensures facilities are safe, clean, and operational, while coordinating fleet services for Sacramento County Command.

The position requires coordinating with contractors, processing invoices, supervising staff, and aligning with budget plans. Strong communication and organizational skills are essential to support program directors and keep facilities compliant.

Qualifications

• High school diploma required.
• Must work with minimal supervision and maintain confidentiality.
• Strong written and verbal communication skills.
• Proficient in MS Office and Lotus Notes.
• Excellent organizational and multitasking abilities.
• Understanding of Salvation Army's mission preferred.

Responsibilities

• Coordinate maintenance of buildings and officer quarters, including HVAC, landscaping, and general upkeep.
• Liaise with outside contractors and vendors (HVAC, landscapers, electricians, security).
• Process vendor invoices according to policy.
• Handle facilities-related TSAMM actions.
• Supervise maintenance and janitorial staff, conduct evaluations, training, and performance feedback.
• Coordinate fleet services and vehicle maintenance, insurance requests, and driver list.
• Present capital project needs for budget and ensure budget compliance.

Skills

Independent work

Communication skills

MS Office proficiency

Organizational skills

Professionalism

Education

High school diploma

Tools

Microsoft Office Suite

Lotus Notes

Job description

General Statement

The Salvation Army is a branch of the Christian Church and the ultimate goal of all programs is a spiritual regeneration of all people.

PURPOSE:

This position is responsible for coordinating the maintenance of all Salvation Army facilities within the Sacramento County Command, ensuring that they remain operational, safe and in clean condition. Additionally, the position is responsible for coordinating the fleet services for the Sacramento County vehicles as operational, safe, and legal.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

FACILITIES

1. Coordinate the maintenance of building and officer quarters, (i.e., landscaping, air conditioning/heating, general building appearance, lawn irrigation system, etc.);
2. Serve as liaison to outside contractors and vendors (i.e., HVAC, landscapers, electricians, and alarm security personnel);
3. Process vendor/contractor invoices according to Salvation Army policy including receiving, payment requesting and tracking;
4. Process all facilities related TSAMM actions for consideration.
5. Supervise maintenance and janitorial staff as it relates to the fulfillment of their duties and responsibilities including: coaching, conducting annual written performance evaluations, schedules, regular verbal and written feedback on an ongoing basis, identifying additional training needs; promoting morale and support, and taking appropriate corrective action;
6. Work in partnership with program directors and managers ensuring proper communication and awareness of facilities related matters.
7. Maintain communication with the Sacramento County Coordinator(s) as to designated tasks to be performed;
8. Present capital project needs for budget consideration and ensure budgetary compliance to facilities related expenditures including related staffing and benefits.
9. Administration responsibilities for UpKeep software concerning Sacramento County Command.

FLEET SERVICES

1. Directly responsible for all aspects of the Sacramento County Command vehicle database and physical files;
2. Manage the preventative maintenance schedule for all vehicles within the Sacramento County Command;
3. Process all insurance requests for vehicles;
4. Direct correspondence with locations pertaining to vehicle accidents, purchases and sales;
5. Oversee the compliance of THQ policy in regard to the Fleet Safety Program as it relates to the Sacramento County Command;
6. Work in cooperation with Sacramento County Command HR representative to maintain an authorized driver list.

From time to time, other duties may be assigned by the Sacramento County Coordinator(s).

KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS

Education Requirements:

High school diploma required.

Skills:

1. Incumbent must be able to work with minimal supervision, be prepared to encounter a variety of assignments and timelines and must be able to maintain confidentiality of sensitive materials and information.
2. Must possess good written and oral communication skills and be able to draft and edit professional level communications.
3. Must be proficient in computer programs such as Microsoft Office (including Word, Excel, Powerpoint, and Publisher) and Lotus Notes electronic mail.
4. Must have excellent organizational skills including multitasking, time management, and office systems (including maintaining files).
5. Must demonstrate good judgment and act in a professional manner.
6. An understanding of the purpose and goals of The Salvation Army is preferred.
7. Ability to speak and write the English language with professional level skill is required.

Physical Requirements:

This position requires the ability to remain at a keyboard for periods of up to two hours with minimal interruption. Ability to operate a keyboard is essential. Ability to operate under stressful working conditions in a rapidly changing work environment with multiple priorities is required. The position also requires some maintenance duties, requiring frequent lifting of 30 pounds.

To perform this job successfully, the incumbent must be able to perform the essential duties with or without accommodation.