Admin I Transportation Support

ADUSA Distribution; Schodack Landing (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

ADUSA Transportation in Schodack Landing, NY is seeking a dedicated transportation operations professional to support dispatch, backhauls, and daily scheduling. You will coordinate loads, monitor performance, and work with multiple DCs to ensure timely deliveries.

The role includes hands-on training of office staff, payroll processing, and system administration for dispatch tools. A strong background in transportation and familiarity with DOT regulations are required.

Qualifications

• Familiarity/experience in a transportation environment.
• Knowledge of DOT and Federal Motor Carrier Safety Regulations along with Transportation Logistics.
• College degree or equivalent work experience and/or training in the transportation industry.
• Able to work in a warehouse environment with varying conditions (i.e. cool temperatures, concrete floors, powered industrial trucks).

Responsibilities

• Coordinate and compile reports for backhauls, fleet for hire and transfers.
• Monitor loads to minimize empty miles and out of balance lanes.
• Communicate with DCs, vendors and stores to optimize deliveries.
• Perform daily dispatch audits and payroll tasks as needed.
• Trainer for office staff on dispatch, backhaul and payroll functions.
• Systems administrator for dispatch-related tools and ROI enhancements.

Skills

Transportation familiarity

DOT/FMCSA knowledge

Transportation logistics

Education

College degree or equivalent

Tools

Microsoft Office

Job description

Category/Area of Expertise: Transportation
Job Requisition: 531670
Address: USA-NY-Schodack Landing-970 Route 9
Store Code: DC 02 Trans General NY (5133831)

ADUSA Transportation is the transportation company of Ahold Delhaize USA, providing transportation services to one of the largest grocery retail supply chains in the nation. ADUSA Transportation delivers fresh and nonperishable products to local brand stores and supports the sustainability of the supply chain by returning recyclable items to recycling centers for processing. Our team is supporting the supply chain network evolution to become a fully integrated self-distribution model of the future, serving leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. To learn more about our company and the other supply chain companies of Ahold Delhaize USA, visit www.adusasc.com.

Primary Purpose

In this role, you will support the transportation operation in all areas to include dispatching, facilitating and leading training while also providing guidance to others. You will be expected to meet and maintain production standards and strive for continuous improvement and develop new concepts to propose to senior management. This role will handle daily functions, issues, and projects under the direction of the transportation supervisors or transportation manager. There will be a large focus on coordination of retail deliveries which will also include backhauls, DC shuttles, fleet for hire, and DC to DC transfers.

Duties And Responsibilities

• Coordinate and compile reports for backhauls, fleet for hire (to include CA runs), mixing center, and transfers for Inbound Scheduling Network as needed.
• Monitor loads for each distribution center to minimize empty miles, out of balance lanes and coordinate with logistics and buyers to minimize out of stock conditions.
• Obtain trailer numbers from suppliers to key for backhauls in YMS prior to arrival at DC.
• Check Manhattan for unplanned orders and CAMS for failed loads.
• Check morning report for fleet shipments zero cost due today and forward.
• Set up daily load sheet.
• Assign Pos to the routes going out of the warehouse.
• Deadhead backhauls from the CAMS board for the next day.
• Communicate with other DC's for next day receipts/deliveries.
• Backhaul late tracking to original due date.
• Check for any "early" produce PO's and notify buyer.
• Start next day PO's.
• Ensure multiple DC loads are separated and assigned.
• Add backhauls off stores when loads are in CAMS.
• Run and review the Backhaul Imbalance Report used to forecast loads.
• Reporting to Accounts Payable with reconciling of billing for vendor detention and preparation of freight bills where applicable.
• Handle phone calls from store personnel, vendors, and other partnerships regarding service issues & special requests.
• Serve in dispatch and payroll roles as needed.
• Perform daily dispatch audits to ensure fairness with driver miles and load routes.
• Responsible for processing driver payroll as needed. Verify by using trip pay sheet, dispatch delay report, truck shop delay report, store delay report and all required standard reports.
• Evaluate coordination of loads to ensure efficient and timely loads deliveries to our stores.
• CA Loads: Monitor board and secure profitable/acceptable for hire loads. Coordinate PO's off CA runs. Update load board during transport. Provide required documents to broker for payment. Accurate record keeping for costs, loads, reporting, etc.
• Trainer for office staff on dispatch, backhaul and payroll functions.
• Systems administrator, educator and coordinator of technical support, troubleshooting and upgrade testing as well as enhancement recommendations with ROI.
• Work with Corporate Fleet manager, with trailer inventory, utilization, tractor replacement, trailer non-movement reporting, and trailer tracking.
• Work with other departments within the facility to achieve and maintain overall production standards.
• Ensure compliance with company standards in the areas of accuracy, safety and productivity.
• Some overnight travel and willingness to work a flexible schedule.
• Any other duties assigned by leadership.

Qualifications

• Familiarity/experience in a transportation environment.
• Knowledge of DOT and Federal Motor Carrier Safety Regulations along with Transportation Logistics.
• College degree or equivalent work experience and/or training in the transportation industry.
• Able to work in a warehouse environment with varying conditions (i.e. cool temperatures, concrete floors, powered industrial trucks).

Preferred Requirements

• Excellent customer service, communication, verbal and written skills.
• Able to meet production standards set by the company.
• Able to stand and/or sit for long periods of time.
• Able to read and understand written and numeric product identifiers.
• Able to handle multiple tasks.
• Must be able to work needed schedule to perform assigned duties; including weekends, nights and overtime.
• Highly motivated self-starter and team player with strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.
• Able to use personal computer for data entry and research purposes.
• Experience with Microsoft Suite: Word, Excel, PowerPoint, Email, etc.

We are an organization that values diversity and encourages all qualified individuals to apply without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status or any other characteristic protected by law. Our organization is committed to working with and providing reasonable accommodations to individuals with disabilities, including applicants. If you have a disability and require assistance in the application process, please email [e-mail].