FT Shipping Office Coordinator - DC20

ADUSA Distribution; Virginia, Northern (MN, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

ADUSA Distribution is seeking a Shipping Office Coordinator to manage records for grocery and perishable shipping, ensuring accurate paperwork and timely dispatch across our distribution network.

You will maintain logs, generate load tickets, coordinate with loaders, and work with supervision and labor providers to balance workloads. A prep for this role includes strong communication, data entry, and warehouse readiness.

Qualifications

• High School Education required or equivalent.
• Familiarity with WMS3000, CAMS and YMS preferred.
• Strong written and verbal communication skills.
• Ability to read numeric product identifiers and records.
• Willingness to work in a distribution environment with varying temperatures.
• Demonstrated reliability and attendance.

Responsibilities

• Maintain accurate shipping office records and logs (seals, manifests, trailer tracking).
• Create load tickets for loaders and ensure stores receive proper paperwork.
• Maintain steady workflow for lifting and replenishment tasks.
• Track store selection completion and timing for missed/short cases.
• File records; keep daily shipping logs and ensure on-time dispatch.
• Coordinate breaks and labor with supervision and third-party providers.
• Suggest procedural improvements to boost efficiency and reduce costs.

Skills

Physical stamina

Effective communication

Computer literacy

Attention to detail

Team oriented

Attendance reliability

Data entry

Read product identifiers

Warehouse experience

Adaptability to temperature

Education

High School Education

Certification on powered industrial equipment

Tools

WMS3000

CAMS

YMS

Powered industrial equipment certification

Job description

Category/Area of Expertise: Distribution

Job Requisition: 558024

Address: USA-VA-Disputanta-6500 Enterprise Drive

Store Code: DC 20 Dist Genl & Admin (7294592)

ADUSA Distribution is the distribution company of Ahold Delhaize USA, providing distribution services to one of the largest grocery retail supply chains in the nation. ADUSA Distribution receives, stores, manages inventory, and ships fresh and non-perishable product throughout the network of local brand stores. ADUSA Distribution facilities handle a mix of product types, including fresh, frozen, grocery and health and beauty care items. Our team is supporting the supply chain network evolution to an integrated self-distribution model of the future, serving leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. To learn more about our company and the other supply chain companies of Ahold Delhaize USA, visit www.adusasc.com.

PRIMARY PURPOSE

As a Shipping Office Coordinator, you will be responsible for maintaining and coordinating activities in the grocery and perishable shipping offices. You will also retain accurate and efficient records for grocery and perishable shipping departments to ensure a successful workflow.

DUTIES AND RESPONSIBILITIES

• Keep and maintain accurate records (logs of seals, manifest sheets and trailer tracking) as required create load tickets for loaders and transportation, making sure that stores receive proper paperwork pertaining to orders, bills, scratches, split sheets, etc.
• Maintain an even and steady workflow for lift drivers performing replenishment duties
• Keep track of store selection completion and the timing of retrieving missed/short cases so that loaders can know when to seal a trailer
• File shipping office records and paperwork
• Keep daily records of shipped cases
• Ensure delivery loads make it to dispatch by their dispatch time, to ensure on -time delivery
• Follow good sanitation practices; keep work area clean and free of debris
• Responsible for calculating daily workload variance(s)
• Responsible for assigning associate production job functions and manage indirect job functions
• Coordinate breaks, lunches, and facilitate meetings based on workload and as needed
• Partner with Supervision and Third-Party Labor Providers to align and allocate labor with workloads
• Partner with Transportation and Central Order Processing to resolve ordering and delivery exceptions
• Make recommendations for modifications to procedures or processes impacting work group or distribution center that will maximize efficiency, productivity, and reduce costs

QUALIFICATIONS

• Able to reach, stoop, bend and lift up to and including 60 lbs.
• Able to stand for long periods of time
• Good communication, verbal and written skills
• Have working knowledge of computers, programs, and office equipment
• Possess a friendly and professional attitude when dealing with diverse workforce
• Good organizational skills and be team oriented
• Able to meet production standards set by the company
• Must be able to work needed schedule to perform assigned duties
• Must be dependable in terms of attendance and punctuality
• Able to use personal computer for data entry and research purposes
• Able to read and understand written and numeric product identifiers
• Highly motivated self-starter and team player with strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment
• Able to work in a warehouse environment with varying conditions (i.e. cool temperatures, concrete floors, powered industrial trucks)
• Able to work in a -5 degree to 90+ degree Fahrenheit environment (temperature varies within each department) for long periods of time

PREFERRED REQUIREMENTS

• High School Education
• Certification on powered industrial equipment where applicable
• Familiarity/experience in a distribution environment
• Working knowledge of WMS3000, CAMS, and YMS (if applicable)

We are an organization that values diversity and encourages all qualified individuals to apply without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status or any other characteristic protected by law. Our organization is committed to working with and providing reasonable accommodations to individuals with disabilities, including applicants. If you have a disability and require assistance in the application process, please email [e-mail]