FT Admin Assistant 2

Elior Group; Huntsville (AL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical (FT Employees)

Vision

Voluntary UNUM offering for Accident,

Critical Illness and Hospital Indemn.

Discount Program

Commuter Benefits (Parking and Transit

EAP

401k

Sick Time

Holiday Pay (9 paid holidays)

Tuition Reimbursement (FT Employees)

Paid Time Off

Job summary

Elior Collegiate Dining in Huntsville, AL is seeking an Office Coordinator to support administrative tasks and daily office operations at Oakwood University.

You will answer calls, greet visitors, manage meeting room bookings, coordinate external meetings and catering, and handle a variety of clerical tasks. A high school diploma and proficiency with Microsoft Office are required, with preference for 1+ year in a related role.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite.
• Ability to maintain confidentiality of highly sensitive information.
• Strong communication and customer service skills.

Responsibilities

• Answer incoming calls; screen and direct to the right contact or voicemail.
• Greet and assist visitors.
• Coordinate internal meetings/events, bookings, and facility needs.
• Coordinate external meetings/events, including venue sourcing, contract negotiations, and catering.
• Other duties as needed.

Skills

Communication skills

Customer service

Confidentiality

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree

Tools

Microsoft Office Suite

Job description

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Job Reference Number: 43845
Employment Type:Full-Time,Onsite
Segment: Education
Brand: Elior-Collegiate-Dining
Location: Oakwood University

The Role at a glance:

We are looking to add a skilled, motivated office coordinator to our Elior Collegiate Dining team. As an office coordinator, you will have the opportunity to assist in administrative tasks and to manage daily office needs.

What you'll be doing:

• Answering incoming calls, screening and directing calls to appropriate contact or voicemail.
• Greeting and assisting visitors.
• Handling administrative tasks related to internal meetings and events, including managing internal conference and training room bookings, food and beverage arrangements, and ensuring cleanliness.
• Handles administrative tasks related to external meetings and events, including sourcing external meeting spaces, contract negotiations, and arranging food and beverages.
• Other tasks as needed.

What we're looking for:

Must-haves:

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite.
• Ability to maintain confidentiality of highly sensitive information.
• Strong communication and customer service skills.

Nice-to-haves:

• At least one years’ experience in a related role.
• Associate’s or Bachelor’s degree.

Where you'll be working:

Oakwood University

• Medical (FT Employees)
• Vision
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
• Discount Program
• Commuter Benefits (Parking and Transit)
• EAP
• 401k
• Sick Time
• Holiday Pay (9 paid holidays)
• Tuition Reimbursement (FT Employees)
• Paid Time Off

About Elior Collegiate:

Elior Collegiate Dining is rewriting the rules of campus dining, serving up bold flavors, fresh ideas, and high-impact experiences that fuel student life. We partner with forward-thinking colleges and universities to create vibrant, customized dining programs that spark connection, celebrate culture, and make food a defining part of the college journey.

About Elior-North America:

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer: This job description can be revised by management as needed.