FSQA Document Control & Audit Specialist

Salm Partners; Denmark (WI); On-site; USD 52,000 - 76,000; Full time

Job summary

Salm Partners is seeking a Documentation Specialist to support the FSQA team by maintaining controlled documentation, coordinating document-related activities, and aiding audit readiness. The role collaborates with Operations, Maintenance, Quality, and other departments to ensure documents are current, compliant, and easily accessible.

The ideal candidate has strong written communication, meticulous attention to detail, and experience with EDMS or SharePoint.

Qualifications

• Must have strong written communication, proofreading, editing, and document-formatting skills.
• Excellent attention to detail with organizational, recordkeeping, and follow-through skills.
• Ability to review and interpret detailed information and communicate it clearly and accurately.
• Proficiency with Microsoft Word, Excel, Outlook, and document collaboration platforms.
• Ability to work independently, manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Ability to collaborate effectively with employees and leaders across multiple departments.
• Knowledge of document control principles, records retention, audit support, and good documentation practices preferred.
• Familiarity with food safety, quality, GMP, or manufacturing documentation requirements preferred.

Responsibilities

• Coordinate the review, issuance, distribution, revision, and maintenance of controlled Operations and FSQA documentation.
• Maintain document control processes to help ensure documents are current, accurate, properly approved, and readily accessible to appropriate personnel.
• Support internal, customer, regulatory, and third-party audits by organizing, retrieving, and providing controlled documentation and records.
• Identify and implement improvements to documentation processes that make documents and records easier to create, locate, understand, use, and maintain.
• Assign and track monthly Good Manufacturing Practices (GMP) audits and monitor completion.
• Document GMP audit findings and failures on the appropriate action-item tracker and assist with monitoring corrective actions through completion and closeout.
• Partner with Maintenance, Operations, FSQA, and other departments as needed to follow up on outstanding audit findings and corrective actions.
• Assist with export documentation, traceability exercises, and documentation requests.
• Assist with reporting and tracking related to document control, audits, corrective actions, GMP compliance, and other FSQA or compliance metrics.
• Train employees on document control procedures, good documentation practices, and applicable documentation requirements.
• Maintain documentation and records in accordance with established retention, document control, and recordkeeping requirements.
• Assist the FSQA team with additional documentation, compliance and administrative activities as needed.
• Must be able to work in and regularly enter production areas, including both cold and warm environments, as required to perform job duties. Must follow all applicable Good Manufacturing Practices (GMPs), food safety requirements, and facility policies, including wearing required personal protective equipment (PPE) and adhering to established hygiene and safety procedures.
• Perform other duties as assigned.

Skills

Strong written communication

Proofreading

Editing

Document formatting

Attention to detail

Cross-functional collaboration

Independent work

Audits support

Education

High school diploma or GED

Associate’s degree in Quality or related field

Tools

EDMS

QMS

SharePoint

Job description

Salm Partners is seeking a Documentation Specialist to support the FSQA team by maintaining controlled documentation, coordinating document-related activities, and aiding audit readiness. The role collaborates with Operations, Maintenance, Quality, and other departments to ensure documents are current, compliant, and easily accessible.

The ideal candidate has strong written communication, meticulous attention to detail, and experience with EDMS or SharePoint.