Front Office Team Lead

Med-Dyne, Inc.; Louisville (KY); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated Assistant Office Manager to provide high-level administrative support. This role involves managing office activities, training staff, and ensuring effective communication within the team. The ideal candidate will thrive in a fast-paced environment, possess strong Excel skills, and have a positive attitude. Join a company renowned for its commitment to quality and customer service in the medical equipment manufacturing sector. If you are self-motivated and eager to contribute to a dynamic team, this opportunity is perfect for you.

Qualifications

• 5-7 years of executive support experience in a fast-paced environment.
• Proficient in MS Office Suite, particularly Excel for complex spreadsheets.

Responsibilities

• Provide high-level administrative support to the President.
• Train and supervise lower-level clerical staff.

Skills

Administrative Support

Excel Proficiency

Relationship Building

Self-Motivation

Education

Bachelor's Degree

Tools

MS Office Suite

Job description

This range is provided by Med-Dyne, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $90,000.00/yr

Overview

For over thirty-five years, Med-Dyne has been an industry-leading supplier and manufacturer of FDA-regulated Class 2 and Class 3 Medical Devices. We specialize in EKG and Respiratory monitoring accessories for babies, infants, and adults, including EEG monitoring accessories. Our state-of-the-art facility is located in Louisville, KY, and all products are proudly made in the U.S.A. The Med-Dyne team is committed to providing quality products, superior customer service, custom design services, and on-time delivery across America.

Job Description

Provide high-level administrative support to the President, including clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, contacting customers, and scheduling meetings. Additionally, train and supervise lower-level clerical staff. The ideal candidate will have a 'can-do' attitude and the ability to manage daily office activities efficiently and resolve situations promptly.

Desired Candidate Qualities

• Ability to work independently in a fast-paced environment
• Self-motivated and goal-oriented
• Strong relationship-building skills and high personal motivation
• Friendly, positive, and eager to share ideas
• Experience preparing and participating in client presentations (internal and external)
• Proficient in Excel, with experience creating complex spreadsheets

Education and Experience

5-7 years of executive support experience, proficient in MS Office Suite, with a College or Bachelor's Degree required.

Knowledge Areas

• Human Resources: Experience managing, motivating, and mentoring teams, including best hiring and termination practices
• Clerical: Knowledge of administrative procedures, file management, form design, and office terminology
• English Language: Understanding of language structure, spelling, grammar, and composition rules
• Customer Service: Principles of assessing customer needs, ensuring service quality, and evaluating satisfaction

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Medical Equipment Manufacturing

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