Front Office Supervisor

Nia Hotel; Menlo Park (CA); On-site; USD 65,000 - 80,000; Full time

Job summary

Nia Hotel in Menlo Park is seeking an energetic Front Office Supervisor to lead our front desk team and ensure exceptional guest experiences. You will oversee daily operations, manage guest relations, and coordinate with other departments to deliver seamless hospitality services.

A strong background in hospitality management, proficiency with property management systems (OPERA or similar), and multilingual communication skills will empower you to excel in this role.

Qualifications

• Prior experience in hotel front desk supervision or management.
• Proficiency with property management systems (PMS), particularly OPERA or equivalent.

Responsibilities

• Supervise front desk operations, including check-in/check-out, reservations, and guest inquiries.
• Lead and motivate front office staff to deliver outstanding customer service.
• Utilize OPERA or similar PMS to manage bookings and guest records.
• Address guest concerns promptly with effective problem-solving.
• Conduct night audits to reconcile daily transactions.
• Enforce hotel safety procedures and emergency protocols.
• Communicate clearly by phone and in person with multiple guests.
• Coordinate with housekeeping and maintenance to maintain room quality.
• Maintain detailed records of guest interactions and incidents.
• Perform other duties as assigned by management.

Skills

Multilingual communication

Tools

OPERA PMS

Job description

Description

Job Summary

We are seeking an energetic and detail-oriented Front Office Supervisor to lead our front desk team and ensure exceptional guest experiences. In this pivotal role, you will oversee daily front office operations, manage guest relations, and coordinate with various departments to deliver seamless hospitality services. Your leadership will set the tone for a welcoming environment, uphold hotel standards, and drive customer satisfaction through proactive service and effective communication. A strong background in hospitality management, multilingual communication skills, and proficiency with property management systems will empower you to excel in this dynamic position.

Duties

• Supervise front desk operations, including check-in/check-out procedures, reservations, and guest inquiries
• Lead and motivate front office staff to deliver outstanding customer service with professionalism and enthusiasm
• Utilize hospitality reservation systems such as OPERA or similar property management software to manage bookings efficiently
• Handle guest concerns promptly, employing customer service problem-solving skills to resolve issues effectively
• Conduct night audits to reconcile daily financial transactions and ensure accuracy in property management systems
• Enforce hotel emergency procedures and safety protocols to maintain a secure environment for guests and staff
• Communicate clearly via phone and in person, demonstrating excellent phone etiquette while managing multiple guest requests simultaneously
• Coordinate with housekeeping, maintenance, and other departments to ensure guest rooms and facilities meet quality standards
• Maintain detailed records of guest interactions, reservations, and incident reports for operational consistency
• Other duties as assigned by management

Experience

• Prior experience in hotel management or front desk supervision within a hospitality environment is essential
• Demonstrated proficiency with property management systems (PMS), particularly OPERA or comparable platforms
• Strong knowledge of hotel emergency procedures and guest services best practices
• Experience working in resort settings or properties with extensive guest interaction is highly desirable
• Excellent customer service skills with a focus on client communication and hospitality excellence
• Ability to handle night audit responsibilities accurately while maintaining attention to detail

Join our team as a Front Office Supervisor and be at the forefront of delivering memorable guest experiences! Your leadership, hospitality expertise, and passion for service will make a lasting impact on our guests' stay. We are committed to fostering an inclusive environment where your skills shine and your career can grow.