Front Office Specialist

VALLEY ENT, P.C.; Scottsdale (AZ); On-site; USD 36,000 - 46,000; Full time

Job summary

Valley ENT in Scottsdale, AZ seeks a Front Office Specialist to greet patients, handle check-in/check-out, and provide a welcoming, efficient front desk experience. You will answer calls, schedule and confirm appointments, verify patient information, collect copays, assist with insurance tasks, and coordinate with clinicians to ensure smooth patient flow while upholding privacy standards.

This on-site role requires strong communication, multitasking, and familiarity with medical terminology in a

Qualifications

• Customer service and front desk duties for patient-facing roles.
• Phone etiquette and clear communication with patients and staff.
• Appointment scheduling and basic calendar software skills.
• Experience in a medical office or healthcare setting beneficial.
• Ability to multitask in a fast-paced environment.
• Familiarity with medical terminology, insurance verification, and HIPAA is a plus.
• High school diploma or equivalent; further training preferred.

Responsibilities

• Greet patients and manage check-in/check-out.
• Answer and direct phone calls; schedule appointments.
• Verify patient information and collect copays.
• Assist with insurance and registration paperwork.
• Coordinate patient flow with clinical staff.
• Maintain records in practice management systems.
• Uphold privacy and confidentiality.

Skills

Customer Service

Receptionist Duties

Phone Etiquette

Appointment Scheduling

Basic Computer Proficiency

HIPAA guidelines

Medical Terminology

Education

High School Diploma

Job description

Company Description

Valley ENT is the largest otolaryngology–head and neck surgery group in Arizona, providing comprehensive ear, nose, throat, and allergy care for adults and children. With 39 board-certified otolaryngologists, 2 allergist/immunologists, 21 audiologists, and 5 physician assistants, the practice offers evaluation and treatment for a wide range of conditions, including hearing and balance disorders, sinus and nasal issues, allergies, voice and swallowing problems, sleep apnea, and head and neck cancers. Valley ENT also provides pediatric ENT services and facial cosmetic, plastic, and reconstructive procedures. The group operates 19 clinic locations throughout metro Phoenix, Tucson, and southern Arizona, ensuring convenient access to high-quality ENT care. Its physicians are affiliated with local hospitals and major tertiary medical centers, enabling coordinated care for both routine and complex cases.

Role Description

The Front Office Specialist is a full-time, on-site role based in Scottsdale, AZ. This role is responsible for greeting patients, managing check-in and check-out processes, and ensuring a welcoming and efficient front desk experience. Daily tasks include answering and directing phone calls, scheduling and confirming appointments, verifying patient information, collecting copays, and assisting with insurance and registration paperwork. The Front Office Specialist coordinates patient flow with clinical staff, maintains accurate records in practice management systems, and follows established protocols for privacy and confidentiality. This position works closely with clinicians and support staff to provide courteous, timely, and organized front office support to patients and families.

Qualifications

• Candidates should possess strong Customer Service and Receptionist Duties skills for patient-facing front desk responsibilities.
• Candidates should possess effective Phone Etiquette and Communication skills for handling calls and interacting with patients and staff.
• Candidates should possess Appointment Scheduling skills and basic computer proficiency for managing calendars and electronic systems.
• Prior experience in a medical office, clinic, or healthcare setting is beneficial.
• Ability to maintain professionalism, manage multiple tasks, and work in a fast-paced environment.
• Familiarity with medical terminology, insurance verification, and HIPAA guidelines is a plus.
• High school diploma or equivalent required; additional training in office administration or healthcare is preferred.