Front Office Specialist

McMillen, Inc.; Flower Mound (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for a detail-oriented Front Office Specialist to join their dynamic team. In this role, you will be the first point of contact, providing essential front desk services and administrative support. Your responsibilities will include greeting visitors, managing correspondence, and coordinating travel arrangements, all while ensuring a welcoming and organized office environment. This position offers a competitive hourly wage and a comprehensive benefits package, including medical, dental, and retirement plans. If you're organized, adaptable, and thrive in a fast-paced environment, this opportunity is perfect for you!

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) with match

Generous PTO

Paid Holidays

Wellness Reimbursement

Stock Ownership Opportunity

Qualifications

• 2 years of administrative experience in a professional office setting.
• Proficiency in Microsoft Office Suite and strong organizational skills.

Responsibilities

• Greet and assist visitors and clients in a professional manner.
• Manage incoming and outgoing correspondence, including mail and email.
• Coordinate travel arrangements and maintain office supply inventory.

Skills

Organizational Skills

Multitasking

Communication Skills

Interpersonal Skills

Bilingual (English and Spanish)

Education

2 years of administrative experience

Tools

Microsoft Office Suite

Job description

Design a career and build your future... Because it matters!

McMillen, Inc. is seeking an organized and detail-oriented Front Office Specialist to join our team on a full-time basis. The ideal candidate will provide essential front desk services, administrative support, and coordination of various office-related tasks. Office hours can vary depending on business needs, typically ranging between 8:30 AM and 5:00 PM from Monday – Friday.

Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Answer and direct incoming phone calls to the appropriate parties.
• Maintain a clean and organized reception area.
• Assist with general office administrative tasks, such as filing, photocopying, and scanning.
• Manage incoming and outgoing correspondence, including mail and email.
• Coordinate travel arrangements for employees, including flights, accommodations, and car rentals as needed.
• Monitor and maintain office supply inventory.
• Place orders for office supplies and ensure timely delivery.
• Handle incoming and outgoing shipments, ensuring proper documentation and tracking.
• Receive and document new equipment deliveries.
• Notify relevant team members about received items.

Qualifications:

• 2 years of administrative experience within a professional office setting.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual in English and Spanish is a plus.
• Excellent communication and interpersonal skills.
• Ability to work independently and adapt to a flexible schedule.

Compensation Package:

• Pay Range: $20.40/hr – $25.50/hr (DOE)
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment-related decisions without race, color, religion, sex, national origin, disability, or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please.