Front Office Representative

Alphabeinsightinc; Oklahoma City (OK); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Training & development

Welcoming workplace

Career growth

Professional development

Job summary

Alphabeinsightinc is seeking a Front Office Representative to warmly greet visitors, answer calls, and coordinate front-desk activities in our Oklahoma City office. You will support appointment scheduling, distribute mail, and provide general administrative assistance to staff while maintaining a professional, organized reception area.

The ideal candidate is organized, personable, dependable, and able to multitask in a fast-paced environment.

Qualifications

• Entry-level candidates are welcome; training provided.
• Previous reception, office, or customer service experience is helpful but not required.
• High school diploma or equivalent preferred.

Responsibilities

• Welcome visitors, guests, and customers in a courteous manner.
• Answer and direct incoming phone calls and general inquiries.
• Provide accurate information and direct visitors to the appropriate team members.
• Assist with appointment scheduling and meeting coordination.
• Maintain an organized and professional front office area.
• Receive, sort, and distribute mail and office correspondence.
• Assist with filing, data entry, document preparation, and recordkeeping.
• Communicate messages and requests to the appropriate departments.
• Provide general administrative support to office personnel.
• Help ensure front office procedures are followed consistently.

Skills

Customer service

Communication skills

Organization

Multitasking

Education

High school diploma or equivalent

Job description

Introduction

We are seeking a professional and approachable Front Office Representative to support reception activities, assist visitors, and help maintain efficient daily office operations. The ideal candidate enjoys working with people, stays organized, and provides a welcoming first impression for customers and guests.

Responsibilities

• Welcome visitors, guests, and customers in a courteous manner.


• Answer and direct incoming phone calls and general inquiries.


• Provide accurate information and direct visitors to the appropriate team members.


• Assist with appointment scheduling and meeting coordination.


• Maintain an organized and professional front office area.


• Receive, sort, and distribute mail and office correspondence.


• Assist with filing, data entry, document preparation, and recordkeeping.


• Communicate messages and requests to the appropriate departments.


• Provide general administrative support to office personnel.


• Help ensure front office procedures are followed consistently.

What We Offer

• Competitive compensation.


• Training and professional development opportunities.


• Welcoming and supportive workplace.


• Opportunities for career growth and advancement.


• Valuable experience in reception, administration, and customer service.


• Strong verbal and written communication skills.


• Friendly, professional, and service-oriented demeanor.


• Excellent organizational and time-management abilities.


• Attention to detail and accuracy.


• Ability to multitask and manage changing priorities.


• Basic computer and administrative skills.


• Reliable, punctual, and dependable work ethic.


• Ability to work independently and collaboratively.


• High school diploma or equivalent preferred.


• Previous reception, office, or customer service experience is helpful but not required.


• Entry-level candidates are welcome; training provided.


• Competitive Salary: $50,000 - $55,000 annually.


• Career Growth Opportunities: Clear pathways for professional advancement and long-term development.


• Professional Training: Opportunities to strengthen communication, leadership, and client relationship skills.


• Skill Development: Gain valuable experience in brand representation, business communication, teamwork, and strategic thinking.


• Supportive Team Environment: Work alongside ambitious professionals who value collaboration and shared success.


• Meaningful Contributions: Take on responsibilities that directly support business relationships and brand growth.


• Professional Exposure: Develop transferable skills and gain insight into a fast-paced, evolving business environment.