Front Office / Medical Assistant

Shelby American, Inc.; Irvine (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player in occupational medicine is seeking a Front Office/Medical Assistant to enhance patient experiences. In this dynamic role, you'll be the first point of contact, warmly welcoming patients and managing a variety of tasks from scheduling appointments to ensuring high-quality customer service. The ideal candidate will embody compassion and professionalism, thriving in a fast-paced environment while demonstrating strong communication skills. If you're excited about making a difference in patient care and eager to grow in a supportive practice, this opportunity is perfect for you.

Qualifications

• Minimum 1-year experience as a medical Front Office Receptionist.
• Strong organizational and multitasking skills are essential.

Responsibilities

• Greet patients and assist with check-in/check-out processes.
• Schedule appointments and verify insurance details.
• Maintain patient records in accordance with HIPAA requirements.

Skills

Customer Service

Communication Skills

Multitasking

Organizational Skills

Bilingual (English / Spanish)

Education

High School Diploma

Tools

Office Equipment (fax machine, copier, iPad)

Job description

Description

About Us

Our physicians offer a full scope of occupational medicine services designed to help reduce healthcare costs, while minimizing lost work time and increasing employee productivity. To accomplish these goals, Akeso Medical is outcome focused and provides medical care on an urgent or appointment basis for occupational injuries and illnesses. We also design modified work and rehabilitation programs to enable injured employees to return to work as soon as possible.

Job Description

As a Front Office/Medical Assistant, you will contribute to the patient experience from start to finish, beginning with warmly greeting patients and visitors to the practice. This role demands multi-tasking in a fast-paced environment with experience necessary in triaging phone calls, scheduling, insurance verification, rooming patients, vitals, blood draws, and treating and communicating instructions to patients. The Front Office Receptionist will be the first point of contact for the practice and you will support day-to-day operations by ensuring high quality customer service for our patients.

If you have the ability to represent the highest quality of care in all aspects of patient engagement, and a willingness to demonstrate a very caring and respectful demeanor we want to hear from you. The ideal candidate will reflect our mission of offering highly personalized, compassionate care and be excited by the opportunity to learn and grow with the Practice. Candidate should also be able to demonstrate a positive attitude, strong communication and computer skills. Bilingual (English / Spanish) is preferred.

Key Responsibilities

• Greet and welcome patients and visitors as soon as they arrive at the office.
• Perform the patient check-in check out process.
• Assist patients with initial paperwork.
• Answer, screen, and forward incoming phone calls.
• Confirm patient appointments.
• Schedule and coordinate patient appointments.
• Insurance verifications and authorizations.
• Maintain in depth knowledge and command of all offered services.
• Office inventory.
• Ensure reception area is tidy and presentable.
• Receive, sort, and distribute daily mail / deliveries.
• Accurately input patient data with high attention to detail.
• Assist patients with paperwork.
• Answer patients’ queries and ensure quality customer service.
• Ensure patient satisfaction at all times.
• Collaborate with other staff.
• Ensure patient record safety.
• Maintain all records in accordance with HIPAA requirements as well as internal confidentiality requirements.

Qualifications/Experience

• Minimum 1-year proven work experience as a medical Front Office Receptionist.
• Hands-on experience with office equipment (i.e., fax machine, copier, iPad, etc.).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Strong multitasking and time-management skills, with the ability to prioritize tasks.
• Demonstrated experience of delivering excellent customer service.
• Collaborate successfully with patients and team members.
• Experience working in a fast-paced environment.
• Strong desire to provide the best possible patient experience.
• Operates with the highest level of ethics, integrity, and confidentiality.

Job Type: Full-time

The base salary is determined on the candidate's education, qualifications, and experience, and is subject to change based on various internal and external factors.