Front Office Manager

Wk Jackson; Oklahoma City, Northern (OK, KY); Hybrid; USD 36,000 - 58,000; Full time

Job summary

W.K Jackson Leadership Academy in Oklahoma City seeks an Office Manager to implement and maintain efficient operational systems and support a positive school environment. You will ensure staff have materials, manage front office, and coordinate events and communications.

The role requires at least three years of administrative experience, a high school diploma, and the ability to handle multiple tasks with strong organization and interpersonal skills.

Qualifications

• High school diploma or equivalent required.
• At least three years of administrative and clerical experience required.
• Experience in fast-paced primary educational setting preferred.
• Associate degree in office administration or related field preferred.

Responsibilities

• Maintain inventory and front-office organization.
• Coordinate communications and newsletters as needed.
• Manage School Messenger and administrative tasks.
• Serve as point person for visitor management and campus tours.
• Plan staff appreciation events and professional development logistics, including food orders.
• Coordinate logistics of off-site field trips and school events.

Skills

Office management

Communication skills

Organizational skills

MS Office?Google Workspace

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Google Workspace for Education

Job description

Summary/objective

The Office Manager leads implementation and maintenance of clear operational systems and a supportive school environment that allows the leadership team to focus on instruction and teachers to focus on students.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• 
  Ensures school staff & students have materials & supplies needed
• 
  Distributes newsletters and student grade & progress reports as needed
• 
  Manage School Messenger and administer
• 
  Act as point person for visitor management and campus tours
• 
  Help plan staff appreciation events and professional development events, including the responsibility of ordering food
• 
  Coordinating all logistics of off-site field trips
• 
  Supports logistics of School Events, including Data Days, Performances, Parent Nights, & Graduation
• 
  Maintain inventory of school uniforms & supplies and collecting money from students for sales
• 
  Coordinates community service time for parents
• 
  Ensure all school's copier machines, fax, & phones are always in working order
• 
  Maintain systems for chrome book Serve as liaison to our IT manager for technical issues.
• 
  Manage internal accounts payable processing in preparation for payments.
• 
  Maintain great files and organization for AP transactions.
• 
  Manage all student records files including file cabinets, organization, labeling, ensuring complete and compliant files for each enrolled student.
• Maintain a welcoming, friendly, and professional front-office environment.
• Manage School Safe ID and ensure proper check out and check in procedures are followed.
• And other duties as needed or requested

Competencies

• 
  Extensive knowledge of office management procedures.
• 
  Excellent verbal and written communication skills.
• 
  Excellent interpersonal and customer service skills.
• 
  Excellent organizational skills and attention to detail.
• 
  Excellent time management skills with a proven ability to meet deadlines.
• 
  Proficient with Microsoft Office Suite, Google platform for education or related software.

Supervisory responsibilities

None

Work environment

Inside, front office with workstations for office and administrative team

Physical demands

• 
  Prolonged periods sitting at a desk and working on a computer.
• 
  Must be able to lift up to 15 pounds at times.

Travel required

None

Required education and experience

• 
  High school diploma or equivalent required;
• 
  At least three years of administrative and clerical experience required.

Preferred education and experience

• Experience working in fast-paced primary educational setting.
• 
  Associate degree in office administration or related field preferred.

Additional eligibility requirements

• 
  Must be highly organized.
• 
  Ability to handle multiple task.
• 
  Levelheaded during times of high activity in the office space.

Work authorization/security clearance requirements

Overall, work authorization and security clearance requirements are designed to ensure that individuals are qualified and suitable for the positions they are applying for, particularly those that involve working with sensitive information or in positions of public trust.

Must be a US citizen

Must successfully clear a background and fingerprint check

Affirmative Action/EEO statement

The W.K Jackson Leadership Academy will provide equal opportunities regardless of race, color, national origin, sex, gender or disability to its educational programs or activities. This includes, but is not limited to admissions, educational services, and employment. Inquires concerning this policy may be referred to the school administration at 5700 N. Kelley Ave. OKC, 73111

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.